Executive Assistant

Brand Catapult

We are a team of marketers who want to revolutionize the world of marketing and branding through meticulous research, strategic thinking, and intelligent communication. We aspire to elevate brands by seamlessly integrating creativity and data-driven insights, empowering them to make a meaningful impact and inspire positive change on a global scale.

We are looking for a Founder's Office - Assistant professional:

The Founder's Office Assistant will serve as the right hand to the founder, managing daily operations, team coordination, and client interactions. This role requires exceptional leadership skills, proactive decision-making, and the ability to handle both internal and external stakeholders independently.

Team Leadership and Coordination:

• Act as the point of contact between the founder and the team, conveying instructions and updates.
• Take ownership of office operations, ensuring seamless functioning in the founder's absence.
• Monitor and coordinate tasks across departments, ensuring timely execution.
• Be responsible for handling the team independently, addressing concerns, and providing guidance.
• Take Charge of projects and new initiatives under the group company, managing them effectively from start to finish.
• Lead project management efforts, ensuring new initiatives are executed efficiently.

Client Management:

• Handle client interactions independently from discovery calls to pitch presentations.
• Ensure effective follow-ups and coordinate with various departments to clear client payments.
• Maintain strong client relationships by addressing queries and ensuring satisfaction.
• Be an active partner in new business interactions and discovery meetings as an integral part of the Founder's Office.

Meeting and Communication Management:

• Maintain strong client relationships by addressing queries and ensuring satisfaction
• Keep track of internal and external meetings, ensuring all relevant stakeholders are informed and prepared.
• Maintain meticulous notes for every meeting and keep them readily available for reference.
• Follow up on action points from meetings to ensure progress and completion.

Operational Support:

• Assist the founder in day-to-day tasks, maintaining an organized and efficient workflow.
• Set up and ensure implementation of Standard Operating Procedures (SOPs) for different teams and monitor their consistent adherence.
• Prepare presentations, reports, and updates as required.
• Handle confidential information with discretion and professionalism.

Other Requirements

1. Bachelor's degree in Business Administration, Project Management, or a related field.
2. Proven experience in an Executive Assistant or leadership role, preferably in an agency environment.
3. Excellent communication, leadership, and organizational skills.
4. Strong problem-solving abilities and proactive decision-making.
5. Ability to work independently, take initiative, and handle pressure.
6. Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Suite, and project management tools.
7. Demonstrated ability to manage client relationships and project coordination.

Location: Shahpurjat, Delhi

Working Days: Monday to Saturday (Except 1st and 3rd Saturdays)

Working Hours: 10:30 AM to 7:30 PM