Executive Assistant

Role & responsibilities

Job Summary:

The Executive Assistant (EA) will provide high-level administrative support to the CHRO & COO, ensuring seamless coordination and execution of tasks. The EA will handle confidential information, manage schedules, facilitate communication, and enhance operational efficiency. The ideal candidate is highly organized, proactive, and able to work in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage complex calendars, schedule meetings, and coordinate appointments for CHRO & COO.
• Prepare and review correspondence, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Maintain and organize key documents, ensuring easy accessibility.

Meeting & Event Coordination:

• Plan, schedule, and coordinate executive meetings, off-sites, and events.
• Take minutes, follow up on action items, and ensure timely execution.
• Liaise with internal and external stakeholders for smooth communication.

Communication & Liaison:

• Act as the first point of contact for the CHRO & COO, screening calls and emails.
• Draft and edit emails, reports, and communications on behalf of executives.
• Coordinate with cross-functional teams to ensure alignment on priorities.

Project Management & Support:

• Assist in key HR and operational projects by tracking deliverables and deadlines.
• Research, compile, and analyze data to support executive decision-making.
• Manage special projects and initiatives as assigned.

Travel & Expense Management:

• Arrange travel, including flights, accommodations, and itineraries.
• Process expense reports and ensure compliance with company policies.
• Handle logistics for business trips and external meetings.