Job Title :- Executive Assistant
We are seeking a highly motivated, energetic, and professional Executive Assistant to support the schedule of CMD who manages multiple businesses and regularly engages in high-level strategic meetings with senior stakeholders and other business partners. The ideal candidate will be organized, proactive, detail-oriented, and capable of working in a fast-paced environment while maintaining the highest standards of confidentiality, professionalism, and integrity.
Experience Required
- Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar coordination role.
- Experience supporting senior executives, business owners, founders, or leadership teams is preferred.
Key Responsibilities
Meeting Management :
- Attend and coordinate important business meetings.
- Take accurate and comprehensive meeting minutes (MoM).
- Track action items and ensure timely follow-ups with internal and external stakeholders.
- Understand the context and objectives of meetings to effectively support the executive.
Calendar & Schedule Management
- Manage and optimize the executive's calendar.
- Schedule, reschedule, and coordinate meetings with clients, partners, and stakeholders.
- Prioritize appointments based on business requirements and urgency.
Travel & Logistics Coordination
- Book domestic and international travel arrangements.
- Coordinate flight tickets, hotel bookings, transportation, and travel itineraries.
- Ensure smooth travel planning and execution.
Executive Support
- Assist in day-to-day administrative and business coordination activities including coordinating business reports on daily, weekly and monthly basis across multiple businesses.
- Liaise with clients, partners, and team members professionally.
- Maintain confidentiality of sensitive business information.
- Anticipate requirements and proactively solve scheduling and coordination challenges.
Candidate Profile
We are looking for someone who:
- Is young, energetic, and eager to learn.
- Possesses excellent communication and interpersonal skills.
- Demonstrates patience, maturity, and emotional intelligence while working closely with the executive.
- Understands different business situations and adapts accordingly.
- Has strong organizational and time-management skills.
- Is proactive, dependable, and highly responsive.
- Maintains a high level of integrity and professionalism.
- Is comfortable handling multiple priorities simultaneously.
- Has good proficiency in Microsoft Office,Google Workspace,and business communication tools.
