Executive Assistant

Role Purpose

The purpose of the Executive Assistant role is to serve as a key liaison between various internal and external stakeholders. The role involves managing schedules, organizing meetings, handling confidential information, and facilitating seamless communication to enable optimal decision-making and execution of strategic initiatives.

Key Expectations of the Role

Calendar and Schedule Management:

• Efficiently manage and coordinate the team's calendar, schedules, and appointments.
• Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives.

Communication and Correspondence:

• Facilitate effective communication between the internal/external stakeholders by managing emails, letters, and phone calls.
• Draft and proofread correspondence, ensuring accuracy and professionalism.

Meeting Coordination and Documentation:

• Organize, coordinate, and document meetings, ensuring all necessary materials and documents are prepared and distributed in advance.
• Record minutes of meetings and follow up on action items to support efficient decision-making and project execution.

Confidential Information Management:

• Maintain strict confidentiality in handling sensitive information related to the Management and organizational matters.
• Safeguard and manage confidential documents and data in a secure and organized manner.

Travel and Itinerary Management:

• Arrange travel logistics, including flights, accommodations, and transportation
• Create detailed travel itineraries and ensure smooth travel experiences.

CRM Management & Key projects coordination:

• CRM entries, updates & related dashboards (MS Excel).
• Coordinate with colleagues for updates on various projects.
• Prepare business review reports & rolling target reports.

Personal Qualifications

• Educational Background: A bachelor's degree in business administration, office management, or a related field is preferred.
• Experience: Prior experience in executive assistant roles or administrative positions supporting senior management is advantageous.
• Confidentiality and Ethics: Upholds high standards of confidentiality, ethics, and integrity in handling sensitive information and interactions.
• Technology Proficiency: Proficient in using office productivity software (Microsoft Office, Google Workspace) and calendar management tools