Role Purpose
The purpose of the Executive Assistant role is to serve as a key liaison between various internal and external stakeholders. The role involves managing schedules, organizing meetings, handling confidential information, and facilitating seamless communication to enable optimal decision-making and execution of strategic initiatives.
Key Expectations of the Role
Calendar and Schedule Management:
- Efficiently manage and coordinate the calendars, schedules, and appointments.
- Prioritize and arrange meetings, ensuring optimal time management and alignment with strategic objectives.
Communication and Correspondence:
- Facilitate effective communication between the internal/external stakeholders by managing emails, letters, and phone calls.
- Draft and proofread correspondence, ensuring accuracy and professionalism.
Meeting Coordination and Documentation:
- Organize, coordinate, and document meetings, ensuring all necessary materials and documents are prepared and distributed in advance.
- Record minutes of meetings and follow up on action items to support efficient decision-making and project execution.
Confidential Information Management:
- Maintain strict confidentiality in handling sensitive information related to the Management and organizational matters.
- Safeguard and manage confidential documents and data in a secure and organized manner.
Travel and Itinerary Management:
- Arrange travel logistics, including flights, accommodations, and transportation
- Create detailed travel itineraries and ensure smooth travel experiences.
CRM Management & Key projects coordination:
- CRM entries, updates & related dashboards (MS Excel).
- Coordinate with colleagues for updates on various projects.
- Prepare business review reports & rolling target reports.
