Location - Thane
We are seeking a
highly organized, proactive, and detail-oriented Personal Assistant to support our
CXO in day-to-day operations. The ideal candidate will efficiently manage
schedules, communications, and follow-ups, ensuring seamless coordination across
internal and external stakeholders. This role requires
professionalism, discretion, and the ability to multitask in a fast-paced environment.
Key Responsibilities
- Calendar & Schedule Management: Manage the CXO's calendar, appointments, meetings, travel, and daily schedule efficiently.
- Task Tracking & Follow-ups: Track, document, and follow up on all tasks assigned to the CXO to ensure timely completion.
- Meeting Coordination: Prepare meeting agendas, take detailed minutes, and coordinate action items with internal teams.
- Communication Management: Draft, proofread, and organize professional communications including emails, presentations, and reports.
- Stakeholder Coordination: Coordinate with internal departments and external stakeholders on behalf of the CXO.
- Confidentiality & Documentation: Maintain confidentiality of sensitive information and ensure systematic documentation.
- Proactive Support: Anticipate the CXO's requirements, provide timely reminders, and prepare necessary materials before meetings.
Requirements
- Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field.
- Relevant Experience: Minimum 1 year of experience as a Personal Assistant or Executive Assistant, preferably in healthcare, technology, or startup environments.
- Core Skills: Excellent organizational, communication, and multitasking abilities.
- Professional Conduct: High degree of professionalism, discretion, and proactive problem-solving approach.
- Adaptability: Ability to adapt quickly to dynamic priorities and fast-paced work environments.
Benefits
- Flexible Schedule
- Health Insurance
- Leave Encashment
- Provident Fund (PF)
Skills: meeting coordination,documentation,vendor coordination,schedule management,stakeholder coordination,calendar management,mom preparation
