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Amazon Prime Video is seeking an enthusiastic and proactive Executive Assistant to support a set of three leaders within the APAC leadership. This role will engage in activities to increase capacity and effectiveness of the leader & leaders direct reports and contribute to the overall department efficiency
Key job responsibilities
Key job responsibilities:
Manage complex executive calendars across multiple time zones, optimizing leaders time through strategic scheduling and planning meetings like staff meetings, annual business planning / reviews. Coordinate comprehensive domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries
Manages expenses/spending and filling reimbursement requests
Maintains organisation charts and internal email aliases
Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements/ business reviews/townhalls etc).
Managing Senior Executive schedules (during their visit to India and other APAC locales) and creating detailed travel itineraries
Supports leader's direct reports with administrative work
Project planning and logistics co-ordination for learning and development activities, fire-side chats, etc
Records minutes of important meetings, track and follow up on action items and deliverables
Handle confidential information and time-sensitive matters with discretion
A day in the life
The Role in One Line: Keep three leaders focused on decisions, not logistics - across four countries (especially for the APAC leaders), three time zones, and a constantly shifting calendar.
Morning - Triage & Time Zone Management
Resolve overnight calendar conflicts across IST/JST/AEST
Confirm travel logistics and itinerary changes
Process expenses and reimbursements
Mid-Day - Operational Rhythm
Staff meeting support: agenda, minutes, action item tracking
Coordinate cross-functional meetings for leaders direct reports
Maintain org charts, aliases, and distribution lists
Afternoon - Strategic Coordination
Plan offsites, townhalls, and senior executive visits
Manage confidential org changes and time-sensitive escalations
L&D logistics: fireside chats, learning sessions, speaker coordination
End of Day - Set Up Tomorrow
Brief all 3 leaders on next-day priorities
Confirm early-morning meetings for AU/JP (their start of day)
Flag open action items and pending approvals
- Experience with Microsoft Office products and applications
- High school or equivalent diploma
- Knowledge of Microsoft Office products and applications
- Experience in a fast-paced, high-tech company
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Job ID: 148631057
Skills:
Ms Outlook, Data Processing and administration, Diary Management, Meetings Management, Documentation, Calendar Management, Travel Management, Training Management, Tool Support and administration
Skills:
Microsoft Office, Microsoft Excel
Skills:
Data Management, Diary Management, Stationery Management, Miscellaneous Support, Liaison and Collaboration, Expense Management, Travel Arrangement, Staff Management, Courier Management, Administrative Systems
Skills:
google sheets , Excel, Powerpoint
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