Executive Assistant to Associate Vice President - Legal, Compliance, External Affairs & CSR
Key Skills & Competencies
Executive Support & Administration
- Manage and coordinate the Associate Vice President's calendar, meeting schedules, and appointments.
- Prioritize competing requests and ensure optimal management of executive time.
- Plan and coordinate domestic and international travel, accommodation, visas, and related logistics.
- Manage expense claims, reimbursements, and related administrative processes.
- Coordinate visitor arrangements, access requests, passes, and meeting logistics.
- Organize leadership meetings and ensure smooth execution of executive engagements.
- Maintain action trackers and follow up on key commitments and deliverables.
Executive Communication & Content Development
- Draft and review professional correspondence, emails, management communications, and speaking notes.
- Support preparation of executive presentations, reports, and briefing materials.
- Assist in developing speeches, messages, strategic notes, and leadership communications.
- Prepare concise executive summaries from reports, policies, presentations, and other business documents.
- Conduct research on topics relevant to Legal, Compliance, External Affairs, CSR, and business priorities and present actionable insights.
- Support preparation and formatting of policy documents, management papers, and governance-related materials.
Executive Reporting, Research & Project Management
- Prepare management dashboards, reports, scorecards, and executive updates.
- Track strategic initiatives, projects, and action items on behalf of the Associate Vice President.
- Conduct research and benchmarking on business, regulatory, policy, governance, compliance, and industry-related topics.
- Prepare executive summaries, briefing notes, and decision-support materials.
- Coordinate cross-functional inputs required for management reviews and leadership discussions.
- Support preparation of policy documents, governance materials, and management presentations.
- Monitor project milestones and provide periodic status reports to facilitate timely decision-making.
Stakeholder Management
- Coordinate with senior management, internal departments, and external stakeholders on behalf of the Associate Vice President.
- Manage meeting schedules, follow-ups, and information flow between stakeholders.
- Liaise professionally with consultants, law firms, industry associations, government authorities, NGOs, and other external parties.
- Maintain effective working relationships while ensuring timely closure of action items.
Planning, Coordination & Reporting
- Track key initiatives, meetings, and strategic priorities assigned by the Associate Vice President.
- Maintain dashboards, trackers, and status reports for management review.
- Coordinate cross-functional inputs required for presentations, reviews, and leadership discussions.
- Monitor progress of action items and escalate overdue matters where necessary.
- Support management
Experience: 3-6 Years
Education: Bachelor's degree in business administration, Commerce, Management
Employment : Full Time
Location: Chennai, Oragadam
Why Join ALTEN India
- Opportunity to work with leading global aerospace clients.
- Dynamic, innovation-driven environment with exposure to cutting-edge technologies.
- Continuous learning and career growth opportunities.
- Inclusive and collaborative workplace culture.
