Executive Assistant

Company Description

The Group offers a range of specialized shipping and healthcare services with offices in APAC region.

Role Description

This is a full-time executive assistant role that is located on-site at the Group office at Chembur in Mumbai. The Executive Assistant will essentially be responsible for providing executive administrative assistance to the C-suite team across the Group's companies.

Basic duties include:

• Executive / Administration assistant to CEO / MD and associated group companies.
• Assist CEO / MD in admin tasks as necessary
• Prepare and update meeting schedules, calendars, travel arrangements for the Group's clients and employees, minutes of meeting and maintaining personal diary
• Communication with internal external stakeholders
• Act proactively to resolve problems
• Maintain records, assist with team hiring, communication, organizing social arrangements for employee welfare.
• Manage reimbursements for employees and travel arrangements
• General administrative and office assistance.
• Any other personal duties as may be assigned from time to time

The right candidate will have excellent opportunities to grow professionally within the Group's rapidly expanding nature of business.

Please note that the role is ON SITE at the office.

Role requirements

• Strong English communication skills, both written and oral
• Previous experience in front end Customer service etiquettes
• Ability to go the extra mile to solve issues
• Experience in managing schedules and travel arrangements
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office, Internet and Email tools