Executive Assistant

Job Purpose

• Work as an Executive Assistant to senior stakeholders for a bank
• Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support

Key Responsibilities

• Calendar & Meeting Management
• Coordinating with attendees on meetings and managing meeting calendars
• Following up and scheduling finalized meetings, liaising with stakeholders
• Organizing transportation and taking meeting notes for online meetings
• Liaising with stakeholders
• Travel Management
• Flight scheduling & bookings, and hotel reservations
• Organizing airport transfers and restaurant reservations
• Expense Management
• Processing invoices, refunds, and reimbursements through ERP platforms
• Coordinating with stakeholders for approvals
• Handling credit card settlements and managing online purchases
• Other Admin Support
• Documenting processes based on preferences and priorities
• Collating reports and entering data into the ERP systems
• Other day-to-day Operational support

Key Competencies

• Graduate/ post-graduation or equiv. qualification
• 1-7 years of experience as executive assistant
• Excellent written and spoken communication skills with experience in client relationship management
• Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client's end
• Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
• Experience ERP tool like Workday, NetSuite, MS Dynamics, etc.
• Working knowledge of travel and expense management