Executive Assistant

Role Description This is a full-time, on-site Executive Assistant role based in Ahmedabad. The Executive Assistant will provide comprehensive administrative and organizational support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing reports, presentations, and meeting materials. The role involves handling confidential information, drafting and reviewing correspondence, and serving as a point of contact between executives and internal or external stakeholders. The Executive Assistant will track action items, follow up on deadlines, organize events and reviews, and maintain accurate documentation and records. The position also includes coordinating with cross-functional teams, supporting day-to-day office operations, and proactively identifying ways to improve executive efficiency and workflow.

Qualifications

• Strong administrative and organizational skills, including calendar management, travel coordination, documentation, and record-keeping.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, and presentations.
• Proficiency with office productivity tools (e.g., MS Office or Google Workspace), along with strong skills in spreadsheets, presentations, and email management.
• Ability to prioritize, multitask, and manage time effectively in a fast-paced, dynamic environment.
• High level of integrity, professionalism, and discretion in handling sensitive and confidential information.
• Strong interpersonal skills for coordinating with senior leaders, teams, and external partners.
• Proactive problem-solving mindset and attention to detail to anticipate needs and resolve issues independently.
• Bachelor's degree in Business Administration, Commerce, or a related field, or equivalent practical experience.
• Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in a technology, manufacturing, or engineering environment.
• Willingness to work on-site in Ahmedabad and support occasional extended hours based on business priorities.