Job Title: Billing Executive – Accounts Payable
Department: Finance & Accounts
Reports To: Accounts Payable Manager
Location: Gurugram, Sector 67, Haryana
Experience Required: 1–2 years
Employment Type: Full-time
Job Summary
The Billing Executive will be responsible for managing vendor invoices, verifying billing accuracy, processing payments, and ensuring timely and accurate accounting of all payables. The role involves coordination with internal departments and vendors to maintain compliance and smooth payment operations.
Key Responsibilities
- Invoice Management:
- Receive, verify, and process vendor invoices and employee reimbursement claims.
- Match invoices with purchase orders (PO), goods receipt notes (GRN), and service entries.
- Ensure GST, TDS, and other applicable taxes are correctly captured on invoices.
- Handle non-PO-based invoices and ensure proper approvals are in place.
- Reconcile vendor accounts periodically and resolve discrepancies.
- Documentation & Compliance:
- Maintain records of all invoices, debit/credit notes, and payment proofs.
- Ensure compliance with company policies, statutory requirements, and audit standards.
- Assist during statutory, internal, and tax audits by providing necessary documentation.
- Coordination & Reporting:
- Coordinate with procurement teams for invoice clarifications.
- Support month-end closing activities.
- Prepare MIS reports on payments, outstanding bills, and vendor status.
Required Skills And Competencies
- Strong knowledge of Accounts Payable cycle and basic accounting principles.
- Hands-on experience in GST, TDS, and vendor reconciliation.
- Proficiency in MS Excel and accounting software (Tally ERP / SAP / Oracle / Zoho Books etc.).
- Good communication and coordination skills.
- Attention to detail and ability to work under deadlines.
Education & Experience
- Qualification: B.Com / M.Com
- Experience: 1–2 years of experience in Accounts Payable / Billing role.
