Executive Administrative Assistant

Whizz HR is on a look for an Executive Assistant to work with an award winning in Mumbai!

EA to the founder

About the Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the Founder's Office. The ideal candidate will manage schedules, coordinate cross-functional activities, prepare reports, and ensure smooth day-to-day operations while maintaining complete confidentiality.

Key Responsibilities

• Manage the Founder's calendar, meetings, appointments, and travel arrangements.
• Coordinate with internal teams and external stakeholders on behalf of the Founder.
• Prepare presentations, reports, meeting agendas, and minutes.
• Track action items and ensure timely follow-ups.
• Handle confidential documents and sensitive information with discretion.
• Assist in project coordination and execution of strategic initiatives.
• Organize events, leadership meetings, and business reviews.
• Screen emails, prioritize communications, and draft correspondence.
• Maintain records, documentation, and MIS reports.
• Support the Founder in administrative and operational tasks as required.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
• Strong problem-solving and stakeholder management skills.
• Ability to work in a fast-paced, dynamic environment.
• Attention to detail and strong follow-through.

Qualifications

• Bachelor's degree in any discipline.
• 2–4 + years of experience as an Executive Assistant, Founder's Office, CEO Office, or similar role.
• Experience supporting senior leadership is preferred.

Preferred Attributes

• Strong ownership mindset.
• Ability to prioritize effectively.
• Excellent interpersonal skills.
• Flexible and adaptable to changing priorities.
• Experience in media, entertainment, startups, or digital content companies is an added advantage

Warm regards,

Whizz HR

• We Whizz for you!