Executive Administrative Assistant

We are hiring a Virtual Executive Administrative Assistant to support the day-to-day administrative and business operations of our North American clients. This is a full-time remote opportunity for professionals with experience in Virtual Assistance, Executive Assistance, Business Operations, Administration, Back-Office Operations, Operations Coordination, or MIS.

The role involves managing administrative and operational tasks, emails, documents, spreadsheets, reports, trackers, online systems, data, research, and follow-ups. The ideal candidate should be organized, detail-oriented, proactive, comfortable working independently, and able to manage multiple priorities and deadlines.

Key Responsibilities:

• Handle day-to-day administrative and business operations for US-based clients.

• Manage emails, documents, spreadsheets, trackers, reports, and operational records.

• Support executives and business teams with scheduling, correspondence, documentation, and follow-ups.

• Prepare MIS reports, dashboards, and operational reports using Microsoft Excel/Google Sheets.

• Perform accurate data entry, data validation, record maintenance, and identify discrepancies.

• Conduct online research and prepare summaries and reports.

• Coordinate with internal teams, clients, vendors, and other stakeholders for timely completion of tasks.

• Support project coordination, task tracking, process follow-ups, and operational activities.

• Follow SOPs, maintain confidentiality, and identify opportunities for process improvement and efficiency.

Requirements:

• 3+ years of full-time professional experience in Virtual Assistance, Executive Assistance, Administration, Operations, Back-Office Operations, Operations Coordination, MIS, or a related field.

• Strong written and verbal communication skills.

• Bachelor's/Master's degree.

• Strong proficiency in Microsoft Excel/Google Sheets, including formulas, pivot tables, reporting, and data visualization.

• Excellent organizational, time-management, follow-up, and problem-solving skills.

• Ability to work independently in a remote environment and manage multiple priorities.

• Strong attention to detail and accuracy.

• Experience working with US clients, US healthcare, medical billing, insurance, or healthcare administration is an added advantage.

Schedule:

• Eastern Time: 6:30 PM–3:30 AM IST

• Pacific Time: 9:30 PM–6:30 AM IST

• 5 days working with rotational week-offs.

Logistical Requirements:

• Quiet and well-lit work environment.

• Laptop with minimum 8 GB RAM and Intel i5 8th Gen processor or equivalent.

• 720p webcam and headset.

• Reliable internet connection with minimum 100 Mbps speed.

• Smartphone.

Skills: Virtual Assistance, Executive Assistance, Business Operations, Administrative Operations, Back-Office Operations, Operations Coordination, MIS Reporting, Microsoft Excel, Google Sheets, Data Management, Reporting, Research, Project Coordination, US Healthcare.