Executive Administrative Assistant

As an Executive Administrative Assistant in Corporate Investment Banking, you leverage your extensive experience as an Executive Assistant to confidently make independent decisions in handling administrative tasks. You are highly adaptable and embrace change, understanding team priorities and applying that knowledge to your daily activities.

In this role, you act as an owner and a problem solver, demonstrating superior communication skills, both written and oral. You are clear, concise, and direct, with excellent phone etiquette and a strong sense of ownership, ensuring follow-up when necessary.

You exercise tact and discretion in handling confidential matters, maintaining the highest level of professionalism and confidentiality.

Job Responsibilities:

• Manage and handle complex and detailed calendars, addressing multiple and urgent meeting conflicts, and setting up meetings and conference calls both internally and externally. Handle all associated logistical aspects.
• Work effectively in a fast-paced, ever-changing environment, managing multiple priorities with a calm, professional, and willing attitude.
• Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements, including air, hotel accommodations, and ground transportation; prepare detailed itineraries and required travel visas/documents, ensuring accuracy and timely delivery of plans/tickets to travelers.
• Process invoices and Travel and Expense claims for team members promptly. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
• Embrace increased and/or new responsibilities at any time.
• Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks.

Required qualifications, capabilities and skills

• Bachelor degree in any stream
• At least5 years experiencein an Executive Administrative Assistant role
• Strong working experience with Microsoft Word, Excel and PowerPoint
• Knowledge of general office procedures (e.g., scheduling, expenses, calendar management)
• Superior oral and written communication skills

Preferred qualifications, capabilities and skills

• Adaptable team player, Good problem-solving ability, and Effective interpersonal skills
• Excellent telephone etiquette
• Tact and good judgment in confidential situations and proven experience interacting with senior management.

Ability to adapt procedures, processes, and techniques to the completion of assignments.