Event Executive
Please complete the pre-assessment form by clicking on the following link:
(https://forms.gle/XdX9NuBrseKjNqTg9)
CTC:3.0 3.5 LPA
Location:Assigned PlayAll location(s)
Reporting to:Event Manager
Role Summary
The Event Executive is responsible forplanning and executing at least one event every weekat assigned PlayAll locations. This is ahands-on rolethat owns the event end-to-end from lead calling and participant conversion to flawless on-ground execution and post-event closure.Key Responsibilities
1. Event Planning & Sales
Plan and finalizeminimum 1 event per weekas per event calendar.
- Call leads, follow up, andconvert participantsfor events.
- Coordinate with venue managers for slot blocking and readiness.
- Ensure minimum participation targets are met before event confirmation.
2. Event Execution (On-Ground Ownership)
- Manage all on-ground arrangements on event day.
- Coordinate referees, coaches, umpires, and support staff.
- Manage vendors (equipment, water, medals, banners, refreshments, etc.).
- Ensure smooth registrations, match flow, and time discipline.
3. Customer Experience
- Be the single point of contact for players during the event.
- Handle queries, complaints, and last-minute issues calmly.
- Ensure ahigh-quality, enjoyable experiencefor all participants.
4. Vendor & Resource Coordination
- Coordinate with internal and external vendors.
- Ensure availability of referees, equipment, and consumables.
- Control costs and avoid last-minute escalations.
5. Post-Event Closure
- Coordinate with Accounts forcollection and settlement of all payments.
- Ensure referee, vendor, and prize payments are closed on time.
- Share post-event report: participation, revenue, issues, learnings.
Key Performance Indicators (KPIs)
- Number of events executed per month.
- Participant conversion rate from leads.
- Event revenue vs planned target.
- Customer feedback and repeat participation.
- Zero payment or vendor closure delays.
Skills & Requirements
- 13 years of experience in events, sports operations, or field sales.
- Strong calling, follow-up, and conversion skills.
- Comfortable with weekend work and on-ground execution.
- High ownership, problem-solving mindset.
- Good communication in Hindi & English.
- Willingness to travel locally across venues.
