EA- Vice President- Sales

Role- EA to Vice President- Sales

Role Definition

The role requires to provide administrative and coordination support to ensure smooth management of the VP's schedule, communications, and priorities. The role includes managing meetings, handling correspondence, preparing reports and presentations, coordinating with internal teams and external stakeholders, and leveraging strong computer knowledge and tech-savvy skills to support efficient operations and the effective functioning of the Sales leadership.

Responsibility Deliverable

1.Calendar and Schedule Management

2.Communication and Coordination

3.Reports and Documentation

4.Administrative and Operational Support

5.Technology and Digital Tools Utilization

6.Stakeholder Support and Task Execution

Tasks & Activities

1. Calendar and Schedule Management

• Manage and organize the Vice President Sales daily calendar, meetings, and appointments to ensure effective time utilization.
• Coordinate internal and external meetings, including scheduling, confirmations, and meeting logistics.
• Prioritize meeting requests and ensure alignment with business priorities.
• Send timely reminders and ensure all necessary documents or materials are prepared before meetings.

2. Communication and Coordination

• Act as a key communication link between the Vice President Sales, internal teams, and external stakeholders.
• Manage incoming calls, emails, and correspondence and respond or redirect them appropriately.
• Ensure smooth coordination with different departments.
• Facilitate clear communication regarding schedules, updates, and action points.
• Support communication with clients or partners when required.

3. Reports and Documentation

• Prepare presentations, reports, meeting agendas, and minutes.
• Maintain accurate records of important documents, reports, and communications.
• Track and update reports, sales data summaries, and performance updates as required.
• Organize and maintain both digital and physical documentation for easy access and reference.
• Assist in compiling information required for leadership reviews or meetings.

4. Administrative and Operational Support

• Provide day-to-day administrative support to ensure smooth functioning.
• Manage documentation, correspondence, and filing systems efficiently.
• Handle confidential information with professionalism and discretion.
• Support planning and coordination of meetings, events, and internal reviews.
• Assist with operational tasks and ensure follow-ups on assigned administrative activities.

5. Technology and Digital Tools Utilization

• Utilize strong computer knowledge to manage schedules, reports, and documentation efficiently.
• Use digital tools such as spreadsheets, presentation software, and communication platforms effectively.
• Maintain organized digital files and ensure proper data storage and accessibility.
• Support the use of technology for virtual meetings, presentations, and collaboration.
• Stay updated with basic digital tools and technologies to improve productivity.

6. Stakeholder Support and Task Execution

• Track action items from meetings and ensure timely follow-ups with relevant teams.
• Support the Vice President Sales in monitoring progress on key initiatives and deliverables.
• Coordinate with internal teams to ensure timely completion of assigned tasks.
• Assist in managing priorities and ensuring smooth execution of day-to-day activities.
• Maintain professional relationships with internal and external stakeholders.

Competency Attributes: EA to Vice President- Sales

Attributes List

Skills

-Strong organizational and coordination skills

-Proficiency in computer applications and digital tools

-Effective communication and multitasking ability

Knowledge

-Understanding of office administration and documentation

-Knowledge of MS Office, digital tools, and communication platforms

-Awareness of professional communication and coordination processes

Self- Image

-Sees self as a reliable support to senior leadership

-Identifies as an organized and proactive professional

Traits

-Attention to detail and confidentiality

-Good time management and reliability

-Adaptability and professional attitude

Motives

-Desire to support leadership efficiency

-Motivation to ensure timely task completion

-Interest in learning and improving skills

Education

-Bachelor's degree in business administration, Commerce, Management, or a related field.

-Additional certification in Office Administration, Executive Assistance, or Secretarial Practices is an advantage.

Experience

35 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.

Languages Known

English, Hindi & Bengali

Stipend/ CTC Range

As per Industry standards

Application Process

Interested candidates are invited to submit their resume and cover letter to [Confidential Information] . Please include EA to Vice- President- Sales in the subject line.