EA to Head of Operations

Job Description: Executive Assistant to Head of Operations

Location: Gurugram (On-site)

Employment Type: Full-time

Salary Range : 4 - 4.5 LPA

About Qurist

Qurist is India's leading medical cannabis brand, committed to transforming healthcare through safe, science-backed cannabinoid-based therapies for pain, sleep, anxiety, cancer management, and more. Trusted by top healthcare professionals and over 30,000 customers, Qurist is known for quality, innovation, and its mission-driven approach to improving quality of life. Beyond business, Qurist contributes to policy advocacy, industry education, and social impact initiatives through partnerships with charities and NGOs.

At Qurist, we aspire to bring positive change — one plant, one person, one step at a time.

Role Overview

We are seeking a highly organized, proactive, and dynamic Executive Assistant (EA) to the Head of Operations The EA will act as a strategic partner, ensuring the Head Operations day-to-day work run smoothly and efficiently. This role requires exceptional multitasking ability, foresight, and a high level of professionalism. The ideal candidate will thrive in a fast-paced, evolving environment and will play a key role in supporting decision-making, project execution, and cross-functional coordination.

Key Responsibilities:

1. Executive Support & Calendar Management

• Manage and optimize the Head of Operations daily schedule, appointments, and travel plans
• Prioritize tasks and meetings to align with business objectives
• Ensure timely reminders, briefing notes, and preparation for all engagements

2. Communication & Coordination

• Act as a trusted point of contact between the Head of Operations and internal/external stakeholders
• Draft, review, and manage emails, presentations, and documents with accuracy and confidentiality
• Facilitate seamless communication and coordination between teams

3. Project & Task Management

• Track key projects, deadlines, and action items on behalf of the Founder
• Follow up with teams to ensure progress and timely completion of deliverables
• Support planning and execution of strategic initiatives

4. Meeting Support

• Prepare agendas, minutes, summaries, and follow-up action plans
• Ensure all necessary documents, research insights, and data are ready before meetings
• Coordinate logistics for internal and external meetings

5. Operational Efficiency

• Support the Head of Operations in day-to-day administrative and operational tasks
• Maintain documentation, records, and confidential files
• Assist with vendor coordination, purchase approvals, and workflow optimization

6. Research & Insights

• Conduct quick research to support decision-making across operations, business, and partnerships
• Prepare concise reports, briefs, and industry updates

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field
• 2–5 years of experience as an EA, Chief of Staff, or in a similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High attention to detail and follow-through
• Proactive, solution-oriented, and capable of anticipating needs
• Ability to handle confidential information with professionalism
• Proficiency in Google Workspace, MS Office, scheduling tools, and task/project trackers
• Experience in a startup or dynamic environment preferred
• Interest in wellness, healthcare, or consumer brands is a plus

How to Apply : Interested candidates are requested to share their detailed resume at [Confidential Information] along with a brief work summary. Please apply only if the salary range aligns with your expectations.