Hi, we are hiring for one of our clientsa global MCN with a presence in 120 countries. This position reports directly to the CEO, India. If interested,
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Role Overview
We are looking for a dependable Executive Assistant who can support senior leadership in day-to-day coordination, communication, and operational activities. The role requires someone who is steady, detail-oriented, and comfortable managing priorities across teams to keep things running smoothly.
Key Responsibilities
1. Calendar & Priority Management
- Handle and organise the leader's calendar with accuracy and care.
- Schedule internal and external meetings and ensure proper coordination.
- Identify potential overlaps early and help keep the day structured and manageable.
2. Communication & Coordination
- Draft and manage clear professional communication, including emails, notes, and updates.
- Serve as a dependable point of contact between leadership and internal/external stakeholders.
- Coordinate with global teams and international offices to ensure smooth information flow.
3. Travel & Logistics
- Plan domestic and international travel arrangements, itineraries, and related logistics.
- Prepare travel briefs and essential documents to ensure seamless trips.
4. Meeting Support
- Prepare meeting agendas, presentations, and talking points.
- Record minutes with clear action items and ensure follow-ups are completed.
- Assist in organizing review meetings and cross-functional discussions.
5. Operational & Administrative Support
- Maintain organised documentation, reports, and filing systems.
- Support expense processes, reimbursements, and basic vendor coordination.
- Ensure confidentiality, accuracy, and timeliness in all administrative tasks.
6. Project & Task Tracking
- Assist with basic research, data collation, and preparation of routine business updates.
- Track ongoing tasks, deadlines, and deliverables across teams.
- Provide steady organizational support to help leadership stay informed.
Qualifications
- Proficiency in Executive Administrative Assistance and Executive Support to ensure seamless coordination of CEO's tasks and priorities
- Experience in managing Expense Reports and Diary Management to maintain financial accuracy and scheduling efficiency
- Strong skills in Administrative Assistance to perform a variety of office support tasks with attention to detail
- Ability to work independently and maintain confidentiality
- Experience in a similar position within a corporate or global manufacturing environment is a plus
- MBA is preferred
