Manages the COOs schedule, communications, and travel arrangements
- Managing documents: Handling memos, reports, invoices, and other documents
- Bookkeeping: Performing basic bookkeeping and clerical duties
- Expense reports: Compiling expense reports
- Supply needs: Managing and recording supply needs
- Email: Monitoring and managing the COOs email inbox
- Meetings: Planning and scheduling meetings
- Calendars: Organizing calendars and setting schedules
- Travel: Coordinating travel arrangements, including flights and accommodations
- Screening visitors: Deciding who can meet with the COO
- Creating processes: Creating procedures to streamline tasks
- Minimizing distractions: Reducing distractions for the COO
- Communication: Handle phone calls, emails, and messages
- Meeting preparation: Prepare meeting minutes when needed
- Prioritization: Prioritize meetings and appointments
- Filtering: Filter out unnecessary tasks
- Representation: Represent the COOs voice in emails, calls, and meetings
Skills:
- Attention to detail: Being accurate and paying close attention to detail
- Time management: Being able to manage multiple tasks efficiently
- Organizational skills: Being able to manage calendars, schedules, and expense reports
- Confidentiality: Being able to handle sensitive information with discretion and good judgment
- Schedule management: Manage the COOs calendar, including scheduling meetings and appointments
