Following and maintaining document control procedures and systems.
Ensure the transmission and storage of documents submitted in Team Binder and update according to guidelines provided by FLS procedures, Client specification and IOD PM - IPE PD/PM
Responsible for the document transmission to the customer, on time, reliable and traceable
Use Team Binder effectively to track versions, revisions, and updates of all project outgoing / documentation .
Collaborating with all related stakeholder s, communicating effectively on document-related matters and ensuring smooth document workflows as per processes defined. Facilitating the distribution of documents to the relevant stakeholders, ensuring accurate and timely delivery.
Perform quality checks on documents to ensure accuracy, completeness and adherence to contractual obligations (if applicable)
Ensure the vendor documentation is tracked in the Document Control system as well (currently on piloting)
In case of need, each DC will be able to handle other Document controller s duties for tracking information into the Document Control database
Send commercial documents (invoicing, notifications, change orders, etc.) if requested by IOD PM or IPE PM/PD.
What you bring
Minimum 3+ years of experience as a Project Support Executive or Document Controller
Proficient in invoicing documentation
Strong skills in MS Office tools (Word, Excel, PowerPoint)
Experience in Power BI dashboard creation is preferred
Ability to work effectively with diverse teams and stakeholders
