Digital Transformation - Media Ops & Finance Manager

We are looking for an experienced Digital Transformation - Media Ops & Finance Manager to lead Media billing processes and operational workflows for digital advertising campaigns across multiple platforms (e.g. Meta, Google, TikTok). This role combines digital media knowledge financial oversight, campaign operations to ensure accuracy, compliance, and efficiency in a fast-paced digital environment.

Key Responsibilities:

1. Digital Media Billing

• Manage billing processes across digital platforms-Meta, Google, YouTube, TikTok, Snapchat, X (Twitter), LinkedIn, and various DSPs (e.g., Xandr, Yahoo).
• Download invoices from all platforms/vendors and validate them against campaign delivery.
• Break down consolidated invoices across multiple campaigns and ensure accuracy before submitting to Finance.
• Coordinate with Finance teams to ensure timely invoice processing, issue resolution, and compliance.
• Investigate and resolve unbilled amounts, discrepancies, or delivery mismatches with vendors and agencies.
• Prepare client-ready billing documents, invoice summaries, and reconciled spend sheets.
• Provide billing support during internal or external audits (spend verification, invoice trails, documentation).

1. Budget Management & Spend Reconciliation

• Track Digital Campaign spends vs. allocated budgets for multiple brands across US.
• Maintain platform and campaign-level spend trackers identify overspend/underspend situations early.
• Credit line Management and issue resolution
• Track spends, manage pacing, and discrepancies and notify Media and Finance teams proactively.
• Ensure accuracy of spend records used for financial reporting, forecasting, and client transparency.
• Monitor purchase order (PO) balances, flag low-balance risks, and support PO utilization tracking.

1. Vendor & Partner Coordination

• Collect and verify required documents (W9 form) for new vendor onboarding.
• Liaise with vendors/platform partners to resolve billing issues and obtain clarifications on spend.
• Coordinate closely with Finance and other teams to activate vendors, correct details, and maintain compliance.
• Build and maintain strong working relationships with vendors, and internal stakeholders.
• Manage the end-to-end vendor onboarding process.
• Handle MyBuy submissions and provide support in case of issues

1. Reporting, Analytics & Documentation

• Create detailed financial and operational reports using Excel (pivot tables, v-lookups, reconciliations).
• Prepare campaign-level spend summaries for media teams, internal leadership, and Finance.
• Maintain centralized spend, billing, and reconciliation documentation for audit readiness.
• Update periodic campaign/budget trackers shared with media and finance teams.

• Experience: 6-8 years of experience in media operations background within a large multinational organization.
• Technical Skills: Strong understanding of SAP, MyBuy, Power Apps, and R2P processes.
• Analytical Skills: Proven ability to track, audit, and manage financial documentation with high attention to detail.
• Collaboration: Effective cross-functional communication with marketing, finance, procurement, and external agencies.
• Organization: Strong process orientation and ability to manage multiple priorities across markets.
• Compliance & Audit Readiness: Familiarity with internal control frameworks and documentation best practices.