OverviewThe role holder will be part of the Supply Chain Capex R2P supporting the capital execution agenda & managing and optimizing EMEA's capital expenditures, ensuring that investments in assets, infrastructure, and other long-term resources are effectively planned, monitored, and aligned with the project's costs, plans and timings of the newly formed EMEA sector. The team will be responsible for sourcing, negotiating and buying of goods, assets, materials and services defined and agreed to ensure that approved projects are executed effectively within budget, on time and in full, following global company policies, signed and agreed global and local commercial contracts. Also involves a combination of financial analysis, performance tracking, budgeting support, and process optimization, aimed at maximizing the return on capital investments
Responsibilities- Manage & execute R2P process tasks (Supplier Registration Raise POs Handling invoices, shipping docs etc.)
- Manage and monitor adherence to payment terms to avoid execution delays and contractual terms deviations
- Support administration of project costs and spending analysis and cash flow forecasting.
- Escalation of commercial / payment issues impacting performance
- Approve requisitions and manage invoice queries in alignment with accounts payable team
- Oversees order placement and delivery, governing requisition compliance and adherence
- Govern compliance, track and measure
- Arrange Ad-hoc urgent and unforeseen expenditure requests from Sites and or Engineering Sector teams
- Liaison with engineering regarding non-compliance report (NCR) and supplier quality issues
- Updating purchase info records and sourcing lists
- Use tactical buy system (myBUY) to process requests and to increase adoption.
- Improve purchasing process, considering procurement policies.
- Support to deliver on Continuous Improvement agenda and myBUY automation targe
- Raise PO: Create PO and send to suppliers for inventorised orders
- Track PO status in system and coordinate with suppliers for execution
- Following up with vendors on estimated date of arrival and take actions as necessary
- Reviewing systems to track outstanding invoice issues, and deal with invoicing issues if any exeptions
- Overall Individual Project Cost Tracking & Reporting
- Capture and consolidate actual costs in a timely manner.
- Create and maintain/update reports and dashboard accessible by all stakeholders.
- Enhance further governance and maintenance of database for one pagers - (chasing/following up / collating).
- Support process to realise opportunity to bring more focus to long tail of projects to ensure its properly documented and cash flow correct.
- Stage gate for 1 pager before it goes to GB capital - adherence sign off.
- Collect data and info related to supplier performance on construction projects and develop and update KPI dashboard (safety, quality, on time deliveries etc) to be used during supplier selection (pre-tendering discussions) and top-top meetings.
- Digitilisation: support development of an automated workflow approval system (GB) for AMESA
- Ensure that all capital spending is in line with approved budgets, financial forecasts, and strategic objectives.
- Analyze CapEx reports, comparing actual spending against planned amounts to identify variances and reasons behind them.
- Analyze data related to CapEx projects, including financial performance, project progress, and forecasts.
- Provide regular reports and insights to management on the performance of capital investments, highlighting areas where performance deviates from expectations.
- Assist in preparing periodic financial performance reports to communicate CapEx outcomes and provide actionable insights
Qualifications- 2-3 years experience in procurement admin of technical/non commercial items.
- Proficiency in English (written and spoken)
- Technical knowledge and understanding of engineering works, services, assets and equipments demonstrated by a suitable College degree in either Civil, Mechanical or Chemical Engineering
- Understanding the cost engineering principles
- Certified PMP, or CMA or CFA is good to have
- Working knowledge of SAP MM module, Buying plaforms (ie Ariba), Power Apps and BI
- Demonstrated experience with MS Excel & Analytics tools
Differentiating Competencies Required
- Working experience in a Civils work or Materials Management of technical products/services environment.
- Working experience in a Project Management Capital Expenditures Controls Financial Analysis
- Strong communication, negotiating and interpersonal skills
- Collaboratively and proactively works with multi-functional teams
- Flexible, organized and able to handle competing priorities
