Deputy Manager-Procurement Operations

Job Purpose

Responsible for managing a team of buyers accountable for procurement of Goods and Services for Indirect Categories by issuing POs obeying Global Sourcing & Procurement Policies and to manage the POs until goods are received or services are confirmed by internal client, following up payments to the Supplier and resolving any issues in Procure to Pay end to end process.Responsible for abiding by sourcing strategies set in place by category management teams and for ensuring suppliers deliver effective goods and services on-time and on-quality.Collaborate with and support the regional sourcing and procurement teams and managers.Manage internal and external stakeholder communications to effectively manage new purchase orders and change orders.Proactively manage open order report to maintain appropriate budgets, delivery dates, price and quantities.Perform systematic vendor maintenance as needed.

Job Description

Stakeholder Support

• Work closely with stakeholders & team to ensure supply of goods and services meet needs with the best possible value and consistency.
• Proactively communicate with stakeholders related to their required inputs for order creation and management.

Procurement Activities

• Perform purchasing activities, issuing and managing POs.
• Champion safety, quality, delivery, and cost with suppliers to ensure requirements are met on a consistent basis.
• Partner with suppliers to share new and variation orders, as well as track status to delivery and PO closure.
• Work with internal stakeholders to influence change and escalate and resolve issues that arise.
• Maintain up-to-date status, records, documentation, and cost reduction data related to current and completed purchase orders.
• Maintainthe POs until goods are received or services are confirmed by internal client, following up payments to the Supplier and resolving any issues in Procure to Pay end to end process.
• Supplier Development, Process Improvement, and Strategy
• Deliver process improvement to remove or streamline the processes associated with the role, thus reducing or eliminating waste and administrative obstacles.
• Run supplier qualification process, successfully onboard new suppliers and maintaining Supplier's data in the systems.
• Participate on supplier management program reviews, internal stakeholder meetings, building engagement plans, etc.

You are meant for this job if:

• At least 10-15years of experience required in sourcing and procurement.
• Self-directed, able to prioritize/manage a high volume of tasks
• Very strong interpersonal skills with ability to build credibility with stakeholders, influence change, and to open doors.
• Ability to develop and maintain strong relationships with and lead internal and external stakeholders to comply with sourcing and procurement policies and procedures.
• Ability to develop and maintain relationship with Suppliers.
• Supplier contracting experience. Knowledge of key sections, common red line areas and reasonable fallback positions to include guiding stakeholders on statement of work developments.
• Basic understanding of the financial cost structure associated with a supply chain.
• Understanding of accounts payable processes (invoice processing).
• Excellent written and verbal communications skills.
• High level of attention to detail.
• Microsoft Suite proficiency and experience in placing POs in SAP and Oracle.
• English proficiency.

Skills