Deputy General Manager Procrument

Job Description

Job Details

Entity Name

Mayfair Housing

Position/Role

DGM Purchase

Department

Procurement & Store

Reporting to

Director

Location

HO - Andheri

Mgmt. Level

Leadership - level

Job Purpose

The Deputy General Manager (DGM) - Purchase will be responsible for developing and maintaining a robust vendor base, ensuring timely delivery of materials, and coordinating with site teams and accounts to ensure a smooth flow of work at the site level.

Roles and Responsibilities

Key Responsibilities

1. Vendor Base Development

• Identify and onboard new vendors to ensure a competitive and reliable supply chain.
• Develop and maintain relationships with existing vendors to ensure quality and reliability.
• Conduct regular vendor performance reviews to ensure quality and reliability.

1. Timely Delivery Performance

• Track and ensure timely delivery of materials to site locations.
• Coordinate with site teams to ensure smooth receipt and storage of materials.
• Identify and mitigate delivery related risks.

1. Procurement Strategy Development

• Develop and implement procurement strategies to optimize costs and efficiency.
• Analyse market trends and identify opportunities for cost savings.
• Collaborate with cross functional teams to ensure procurement alignment.

1. Procurement Process Efficiency

• Develop and implement procurement processes and procedures to ensure efficiency.
• Identify and mitigate procurement related risks.
• Ensure compliance with company policies, procedures, and regulatory requirements.

1. Vendor Performance Management

• Conduct regular vendor performance reviews to ensure quality and reliability.
• Identify and mitigate vendor related risks.
• Develop and implement vendor performance improvement plans.

1. Procurement Metrics and Reporting

• Develop and maintain procurement metrics and reporting to ensure transparency and accountability.
• Analyse procurement data to identify trends, opportunities, and challenges.
• Provide insights and recommendations to improve procurement processes.

1. Continuous Improvement

• Identify opportunities for continuous improvement in procurement processes.
• Develop and implement continuous improvement initiatives to optimize procurement processes.
• Collaborate with cross functional teams to ensure procurement alignment.

1. Team Management

• Provide training and support to junior procurement staff.
• Develop and implement procurement training programs to ensure skills development.
• Conduct regular performance reviews to ensure team performance and development.

1. Risk Management

• Identify and mitigate procurement related risks.
• Develop and implement risk management plans to ensure compliance.
• Collaborate with cross functional teams to ensure risk management alignment.

1. Compliance and Regulatory Requirements

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Conduct regular audits to ensure compliance.
• Collaborate with cross functional teams to ensure compliance alignment.

1. Procurement Software and Systems

• Develop and implement procurement software and systems to ensure efficiency.
• Ensure compliance with procurement software and systems.
• Collaborate with cross functional teams to ensure procurement software and systems alignment.

1. Procurement Cost Savings

• Identify opportunities for cost savings in procurement processes.
• Develop and implement cost savings initiatives to optimize procurement processes.
• Collaborate with cross functional teams to ensure cost savings alignment.

Key Performance Indicator

1. Vendor Base Development

2. Timely Delivery Performance

3. Procurement Cost Savings

4. Vendor Performance and Quality

5. Procurement Process Efficiency

6. Compliance and Risk Management

7. Stakeholder Satisfaction

8. Procurement Team Performance

9. Continuous Improvement Initiatives

10. Procurement Metrics and Reporting

Key Stake Holders to manage

Internal Stakeholders

• Site Teams
• Accounts Teams
• Procurement Teams
• Senior Management

External Stakeholders

• Vendors
• Suppliers
• Contractors
• Regulatory Bodies

Other Stakeholders

• Industry Partners
• Professional Bodies
• Community and Stakeholder Groups

Qualification

• Bachelor's degree in business administration, Supply Chain Management, or a related field.
• Relevant certification in procurement or supply chain management (optional).

Knowledge

• Procurement principles and practices
• Supply chain management
• Contract management
• Negotiation and communication skills
• Market research and analysis
• Procurement software and systems
• Regulatory requirements and compliance

Skills

• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Negotiation and persuasion skills
• Ability to work under pressure and meet deadlines
• Strong attention to detail and accuracy
• Proficient in procurement software and systems
• Ability to train and supervise junior staff

Experience

• Minimum 14-16 years of experience in procurement, supply chain management, or a related field.
• Experience in the construction or real estate industry.

Key Behavioural Competencies

• Strategic thinking and problem-solving
• Collaboration and teamwork
• Communication and interpersonal skills
• Adaptability and flexibility
• Continuous learning and professional development
• Results-oriented and driven
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Strong organizational and time management skills
• Integrity and professionalism