About The Client: An American multinational business software company that specializes in financial software. The company is headquartered in Mountain View, California. The Client's products include TurboTax's tax preparation application, the personal finance app Mint, the small business accounting program QuickBooks, the credit monitoring service Credit Karma and the email marketing platform Mailchimp.
Essential Job Functions:
Executive Support & Administrative Excellence (The EA Function)
Calendar and Time Management:
Own complex calendar management, proactively resolving conflicts and ensuring the Leader's time allocation aligns with immediate P&P and business priorities.
Travel and Expense:
Expertly handle international and domestic travel arrangements and logistics, and process expense reports promptly and accurately using Concur.
Administrative responsibilities:
Perform general administrative and office duties of a responsible nature, including maintaining schedules, editing documents, preparing reports, and managing supplies.
Leverage Templates:
Effectively leverage existing templates and company resources (e.g., EABP Toolbox, Insight) to execute daily tasks and ensure consistency.
Operational Partnership & P&P Focus (The BP Function)
P&P Op-Mech Support:
Manage the operational rhythm of the P&P team by coordinating logistics for Staff meetings, team huddles, and Qtr/annual events.
Project Execution:
Demonstrate basic program management capabilities and partner with the leaders to navigate solutions and execute the needs of the Business Unit/Functional Group (BU/FG), acting as an executor for agreed-upon P&P programs and initiatives.
Information Flow:
Serve as the first point of contact, communicating with peers, team members, leaders, and external vendors in consultation with the Leader to ensure effective coordination
Community Partnership:
collaborate with the EABP community to learn, engage and contribute to common EABP community deliverables for the India site
Qualifications: Required Qualifications
Experience: 5+ years of relevant experience in a high-growth corporate setting, with at least 2 years directly supporting a senior leader.
Confidentiality:
Proven professional integrity and a demonstrated ability to maintain absolute discretion when handling sensitive and confidential P&P/HR information.
Communication:
Exceptional written and verbal communication skills, necessary for aligning on commitments and working with various internal and external partners.
Collaboration:
Demonstrated ability to brainstorm ideas, collaborate, and exhibit negotiation skills to achieve agreed-upon solutions with peers. Comfortable using
Skills
AI-powered collaboration tools to facilitate idea generation, analyze data, and accelerate decision-making.
Technical Proficiency:
Strong proficiency in standard office software (e.g., Outlook, PowerPoint, Excel) and an aptitude for quickly adapting to new technology (e.g., Gmail, AI tools, HR portals).
Demonstrated AI-first mindset with the ability to identify opportunities to integrate and effectively utilize Generative AI tools (e.g., for summarization, drafting, analysis) to increase productivity and quality of output
Skills & Core Competencies
Stakeholder Communication, Influence and Engagement: Communicates effectively (written and verbal) with peers, team members, leaders, and external vendors
Technical Savvy & Craft Acumen:
Consults their team on applicable policies and procedures, leveraging internal resources and existing templates
People Impact & Influence:
Brainstorms ideas and aligns on agreed-upon commitments with critical stakeholders.
Brand Representation/Accountability:
Exhibits executive presence by displaying confidence and consistent follow-through.
Business Acumen:
Proactively and continuously learns from team members about business priorities, business operating mechanisms, and products.
AI Fluency & Adoption:
Demonstrates a proactive approach to learning, adopting, and leveraging AI tools and capabilities to drive efficiency, enhance decision-making, and improve work processes.
How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India - VARITE.
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About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.
Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.
