Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.
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Job Summary
The HubSpot Administrator is responsible for the overall administration, optimization, and enablement of HubSpot across Marketing, Sales, and Service teams. This role ensures platform integrity, drives process efficiency, and enables data-driven decision making to support enterprise growth and client success.
Essential Functions And Tasks
- S erve as the primary administrator and subject matter expert for HubSpot CRM, Marketing Hub, Sales Hub, and Service Hub.
- Manage user accounts, permissions, roles, and platform security.
- Conduct regular data audits, deduplication, and hygiene initiatives to ensure accuracy and reliability of CRM data.
- Build, automate, and optimize workflows, sequences, and pipelines to improve operational efficiency.
- Configure and maintain lead scoring, lifecycle stages, and deal pipelines in alignment with business needs.
- Create dashboards, reports, and KPIs to provide actionable insights into marketing, sales, and customer success performance.
- Analyze trends and recommend process improvements to maximize ROI.
- Support marketing and sales enablement, including email campaigns, landing pages, forms, and lead nurturing workflows.
- Ensure integrations with third-party tools (LinkedIn, ZoomInfo, etc.) are functioning and optimized.
- Provide training, documentation, and ongoing support for internal HubSpot users.
- Stay current with HubSpot product updates and industry best practices to continuously improve adoption and utilization .
Education And Experience Requirements
- Bachelor's degree in Business , Marketing, Information Systems, or related field preferred.
- Minimum of 23 years experience as a HubSpot Administrator in an enterprise B2B environment.
- At least 2 HubSpot Certifications required (Marketing Hub, Sales Hub, Service Hub, or Reporting).
- Completion of HubSpot Super Admin Bootcamp preferred.
Knowledge, Skills, And Abilities
System Administration
- Serve as the primary administrator and subject matter expert for HubSpot CRM, Marketing Hub, Sales Hub, and Service Hub.
- Manage user accounts, permissions, and platform security.
- Ensure data quality through regular audits, deduplication , and data hygiene initiatives.
- Process & Workflow Optimization
- Build, automate, and optimize workflows, sequences, and pipelines.
- Configure lead scoring, lifecycle stages, and deal pipelines.
- Align HubSpot processes with cross-functional team requirements.
Reporting & Analytics
- Create dashboards, reports, and KPIs to provide visibility into marketing, sales, and customer success performance.
- Analyze data trends and recommend process improvements.
Marketing & Sales Enablement
- Support email campaigns, landing pages, forms, and lead nurturing workflows.
- Ensure proper integration with third-party tools, including LinkedIn, ZoomInfo, and others.
- Provide training, documentation, and support to internal HubSpot users.
Continuous Improvement
- Stay current on HubSpot product updates and industry best practices.
- Recommend and implement new features to improve adoption and ROI.
- Ability to read, understand, and apply state/federal laws, regulations, and policies .
- Ability to communicate with diverse personalities in a tactful, mature, and professional manner .
- Ability to remain flexible and work within a collaborative and fast paced environment .
- Basic use of computer , telephone , internet, copier , fax , and scanner .
- Basic touch 10 key skills .
- Basic Math skills .
- Understand and comply with company policies and procedures .
- Strong oral, written, and interpersonal communication skills .
- Strong time management and organizational skills .
- Strong knowledge of Outlook, Word, Excel (pivot tables), and database software skills .
Compensation
- Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons .
- This position is also eligible for a discretionary incentiv e bon us in accordance with company policies .
Ventra Health
Equal Employment Opportunity (Applicable only in the US)
Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.
Recruitment Agencies
Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.
Solicitation of Payment
Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.
Attention Candidates
Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities Ventra Health Private Limited and Ventra Health Global Services. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.
To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at [Confidential Information] to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/.
Statement of Accessibility
Ventra Health is committed to making our digital experiences accessible to all users, regardless of ability or assistive technology preferences. We continually work to enhance the user experience through ongoing improvements and adherence to accessibility standards. Please review at https://ventrahealth.com/statement-of-accessibility/.
