Corporate Secretary-Associate Director

Role : Corporate Secretary-Associate Director

Location : Mumbai

Qualification : CS

Experience : 6 to 7 years

Job description :

Organizing / Conducting Board / Committee meetings and Annual / Extraordinary General Meetings (AGMs / EGMs) and Debenture Holders Meetings (DHMs), if required, as per the provisions of the Companies Act 2013 and rules framed thereunder.

- Preparation and Circulation of Board/ Committee meeting minutes within prescribed timeline.

- Circulation of notice and agenda for Board / Committee meeting / AGM / EGM / DHM along with annexure within timelines (except Board / Committee meeting / AGM / EGM / DHM held on shorter notice), as applicable.

- Issuance of Securities (Shares / Debentures) and compliance with CA 2013 and RBI/FEMA regulations.

- Maintaining and updating relevant statutory books, including register of charges, registers of members, directors and secretaries i.e. required under CA 2013 on timely basis.

- Dealing with correspondence, collating information, and writing reports, ensuring decisions made are communicated to the relevant company stakeholders/debenture holders.

- Preparing and timely filing of necessary e-forms / returns including Annual Filings with MCA/ROC/.

- Timely filing of intimation / returns of foreign inward remittance / Downstream Investment / FC-GPR / FC-TRS / FLA to AD/ RBI and any other relevant authorities.

- Coordinating with external parties such as advisers, consultants, lawyers auditors and captive shareholders/consumers and providing necessary documents and information.

- Application for ISIN / Demat account opening / closing.

- Dematerialisation and Rematerialisation on securities.

- Informing the Board / Committee members well in advance about attendance requirement under CA 2013 or any other applicable Laws.

- Provide support to other teams during mergers / acquisitions or for completion of transaction(s).

- Monthly / Quarterly MIS for secretarial compliance.

- Assisting in due diligence for corporate matters for potential acquisition targets.

- Follow up for regulatory filing made with MCA / ROC, AD Bank, RBI / RTA / DP and other relevant authorities.

- Obtaining compliance certificate from practicing company secretary as required by lenders