Contracts Coordinator

Job Title: Contracts Coordinator

Location: Sector 98, Noida

Nature of Job: Full-time, Work from Office

Shift: US Shift (Night Shift)

Immediate Joiners and Candidates from Localization/Translation industry is preferred

Goal of Position:

The Contracts Coordinator is wholly or partially responsible for a wide variety of the tasks included in the end-to-end contract and agreement creation and management process, and for assisting the Contracts Manager and the COO with additional associated tasks as requested.

Duties: The following duties are routine for this position. The omission of specific duties does not exclude them from this classification if the work is similar, related, or a logical assignment for this position. Other duties may be required as assigned. Core duties and responsibilities of this position include the following:

Oversee the day-to-day email correspondence in the [Confidential Information] email addresses, triaging messages as needed.

Review and complete various financial, informational and legal forms as needed.

Prepare forms for review and signature.

Communicate with clients in a professional, respectful manner while assisting with their various requests.

Collaborate with colleagues in Marketing, the Account Services Group, (ASG), Ops, Billing, executive leadership and other teams as required in the information gathering and triage process. Prepare contract summaries and hold contract kickoff meetings with other teams at Language Link and other BIG Language companies as needed.

Register and maintain registration information for various websites, client portals, etc.

Track and follow up on expiring contracts and agreements.

Work closely with the Bid Management team when RFPs are won to communicate necessary information for contract set up.

Interface with legal counsel as required.

Escalate issues and concerns to the Contracts Manager and the COO in a timely manner.

Assist with the creation of marketing and branding collateral as needed.

Complete other tasks and duties assigned by the Contracts Manager and the COO.

Maintain the Contract Repository and provide information as requested by other teams.

Knowledge of Contract Lifecycle Management (CLM) as preferred but not mandatory.

Skills/Qualifications:

Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this position may be accepted at the discretion of executive leadership.

Excellent verbal and written communication skills, decision-making ability, and judgment.

College or university-level education or degree or equivalent practical experience in a related field.

A minimum of two years of administrative or office management experience.

A minimum of one year of experience working in a project-based environment.

Experience with Microsoft Word and Excel, Adobe PDF and Any CLM tool.

Preferred Skills and Qualifications:

Previous experience in or knowledge of corporate and government procurement processes.

Ability to assess and solve problems and overcome challenges.

Ability to work autonomously with minimum supervision.

Collaborative and respectful team member.

Strong time management, prioritization, and planning skills; ability to meet inflexible deadlines

Ability to successfully work in a fast-paced, deadline-driven environment

Two years of experience in the language services industry preferred.

Experience with Adobe Sign