About CloudLabs:
CloudLabs Inc was founded in 2014 with the mission to provide exceptional IT & Business consulting services at a competitive price, to help clients realize the best value from their investments.
Within a short span, CloudLabs evolved from pure-play consulting into a transformative partner for Business Acceleration Advisory, Transformative Application Development & Managed Services - enabling digital transformations, M&A transitions, Automation & Process-driven optimizations & complex Integration initiatives for enterprises across the globe.
As a Strategic Planning & Implementation Partner for global companies, CloudLabs has seen a 200% uptake in winning high-value, high-impact and high-risk projects that are critical for the business.
With offices in the US, Canada, Australia & India and with the team of 250+ experienced specialists, CloudLabs is now at an inflection point and ready for its next curve of progress.
Please write & follow us here:
Website:cloudlabsit.com
LinkedIn:CloudLabs Inc
Email us: [Confidential Information]
What we offer:
- We welcome candidates rejoining the workforce after career break/parental leave and support their journey to reacclimatize too corporate.
- Flexible remote work.
- Competitive pay package.
- Attractive policy, medical insurance benefits, industry leading training.
- Opportunity to work remotely is available.
Experience Required: 2+ years of Experience
Job Location: Gujarat
Job Type: Onsite (Hybrid)
Role Overview
The Contract Administrator will be responsible for organizing, managing, tracking, and maintaining client, vendor, partners and internal contracts, as well as coordinating with internal stakeholders and external legal professionals. This role supports contract lifecycle management, policy administration, compliance documentation, and renewal tracking across multiple geographies, primarily the US and Canada.
Key Duties and Responsibilities
Contract Management with minimal drafting
- Draft vendor contracts and work orders using approved templates.
- Update and maintain contract templates for new or evolving business engagements.
- Coordinate with Vendors and stake holders to get the contracts signed.
- Track and maintain SOW-to-PO (Statement of Work to Purchase Order) correlations
- Maintain comprehensive logs for client documentation and highlight key terms such as representations, warranties, and insurance clauses to the leadership team
- Assist in reading and interpreting contract requirements and key clauses in various contract formats and a reasonable understanding of the commercial and business laws and practices..
- Assist in Drafting and Updating internal policies in collaboration with relevant departments (e.g., HR, Accounting).
Documentation & Records Management
- Organize and manage electronic filing and maintain accurate, organized records for all client, vendor, and service contracts.
- Maintain and continuously improve the vendor database, with a focus on automation and data accuracy.
- Circulate policies and ensure proper archival for employees, vendors, and clients.
Contract Renewals & tracking:
- Assist with creating a system to ensure tracking of renewals of various Client and Vendor SOWs/Work orders.
- Coordinate and support timely completion of all annual and periodic contract renewals.
Reporting and Research:
- Review and report on the completeness and accuracy of vendor databases, client SOWs, and employee records.
- Explore and implement tools and processes for document management, making updates in other pre-existing tools essential for supporting the business.
- Assist in legal research on applicable requirements, guidelines, and templates for business letters, agreements, and policies
Provide Back-up Coverage for Legal team members for US & Canada Immigration
- Occasionally liaise with US immigration attorney and Canada Immigration Consultant
- Assist to Track Work permit information for filing timely renewals
- Assist with Preparing Business travel related immigration letters
- Assist to Liaise, prepare, track and follow up for Green Card and H1 related documentation and coordinate for filings
Stakeholder Coordination:
- Coordinate with external legal professionals and Accountants in the US, Canada, Mexico, and other jurisdictions for contract and document review.
- Liaise with internal teams including HR, Accounting, Network Administration, Pillar Leads, and Team Leads to ensure timely flow of contract-related information.
- Support organization-wide communication for policy rollouts and annual/periodic policy affirmations.
Skills Required:
- Bachelor's or master's degree in business, Commerce, or a related field; candidates with an LL.B. will be given preference.
- Minimum of 23 years of post-qualification experience in a law firm and/or in-house legal department.
- Detail-oriented, organized, and efficient in managing documentation and filing systems.
- Strong understanding of corporate and commercial laws and regulations.
- Team player and Positive attitude with high ethical standards & a strong commitment to maintaining confidentiality.
- Strong research aptitude with an investigative mindset.
- Good analytical, drafting, negotiation, and communication skills.
- Good time management skills and flexibility to collaborate across US and other international time zones.
