Title: Document Controller
Location: Vadodara, Gujarat Across India (travel may be required)
Work Mode: On-site
Employment type: Full-time, Permanent
Job Summary
We are looking for a detail-oriented Document Controller to manage and maintain all project documents such as engineering drawings, contracts, QA/QC records, compliance documents, and reports.
Experience in Chemical, Pharma, Food & Beverage, or Engineering/EPC projects is preferred. Candidates from Engineering Consulting/EPCM organizations will be given preference.
Key Responsibilities
- Establish, maintain, and update electronic and physical document control systems
- Ensure version control and circulation of only the latest approved documents
- Manage document distribution and tracking using transmittals
- Review documents for formatting, numbering, compliance, and accuracy
- Archive and retrieve project records for audit and reference
- Handle engineering documents such as P&ID, Isometrics, As-built drawings, Vendor documents, MOM, ITP, NCR, Specifications, Purchase Orders, Test Certificates, Contracts, etc.
- Generate document status, progress, forecast, and overdue reports
- Support ISO 9001:2015 & ISO 45001:2018 audits
- Coordinate with Project Managers, HR, and Finance for man-hour tracking and project costing
- Manage legal documents, NDAs, contracts, IP/Trademark records
- Maintain database structure, permissions, and access control
- Be open to travel/stay within or outside India as per project needs
Required Qualifications & Skills
- Diploma in Engineering / System Management (Bachelor's preferred)
- 14+ years of experience in Document Control within Engineering/EPCM industry
- Strong knowledge of MS Office (Word, Excel, PowerPoint)
- Understanding of document numbering, tracking, and compliance systems
- High attention to detail and strong organizational skills
- Good command of English (spoken and written)
- Ability to maintain confidentiality
