Board Coordination: Organize and facilitate Board of Directors and Committee meetings, including preparing agendas, drafting comprehensive minutes, and following up on action items.
Statutory Compliance: Ensure the company complies with all relevant legislation and regulations (e.g., Companies Act, SEBI regulations, or regional equivalents).
Regulatory Filings: Manage the timely preparation and filing of annual returns, financial statements, and various statutory forms with the Registrar of Companies or relevant authorities.
Corporate Governance: Advise the Board on best practices in corporate governance and ensure the organization's policies are updated in line with changing regulations.
Record Maintenance: Maintain and update statutory registers, including the Register of Members, Directors, and Share Transfer records.
Shareholder Relations: Manage communications with shareholders, coordinate Annual General Meetings (AGMs), and oversee dividend payments or share issuances.
Legal Documentation: Assist in drafting and reviewing legal documents, powers of attorney, and board resolutions
Requirements
Qualification & Experience:
Qualified Company Secretary (Associate Member of [Relevant Professional Body, e.g., ICSI/ICSA]).
A degree in Law (LLB) or Business Administration is highly preferred.
4+ years of post-qualification experience in a corporate environment or a reputable consultancy firm.
Deep understanding of corporate law, secretarial standards, and filing portals.
Exceptional written and verbal communication skills for drafting minutes and interacting with executive leadership.
A high degree of accuracy in documentation and a proactive approach to deadline.
