Company Secretary Trainee

About us:

iBUS is a digital infrastructure company with a vision to connect everyone, everything, everywhere. We aim to bridge the digital divide by providing scalable connectivity solutions. As a pioneer in the 5G convergence landscape, we specialize in building interoperable digital connectivity infrastructure.

One of our core services is being a leading neutral host In-Building Solutions (IBS) provider in India. We offer comprehensive in-building solutions to various sectors, including real estate buildings, hospitals, hotels, commercial spaces, educational institutions, and government buildings nationwide.

Additionally, we are a leading Managed Wi-Fi services provider, delivering reliable and high-speed Wi-Fi connectivity. Our focus extends to location-based services that enhance user experiences and improve business operations. We have extensive coverage in the hospitality sector, and we cater to education campuses, co-working spaces, and co-living spaces as well.

Through the integration of our existing in-building and Wi-Fi services and data solutions, we are revolutionizing business operations. With the necessary regulatory authorizations, iBUS is driving innovation and transforming the digital landscape for businesses across various industries.

Job Summary:

We are seeking a proactive and detail-oriented CS Trainee to support the Legal & Secretarial function at iBus. The role will involve assisting in corporate compliance, board processes, regulatory filings, and legal documentation across group entities.

Key Responsibilities:

• Assist in end-to-end management of Board Meetings, Committee Meetings, and General Meetings across iBus group entities, including preparation of agenda, notes, and minutes
• Support in maintenance of statutory registers, records, and corporate documents under the Companies Act, 2013
• Assist with MCA/ROC filings, including annual filings, event-based filings, and compliance tracking
• Draft and review board resolutions, notices, circular resolutions, and corporate correspondence
• Maintain and update compliance trackers for multiple entities, including domestic and overseas subsidiaries
• Support in secretarial audits, internal audits, and due diligence processes
• Coordinate with internal stakeholders, consultants, and regulators for timely compliance closures
• Assist in legal documentation, including basic contract review and maintaining agreement repositories
• Track director disclosures, KYC, and interest updates, and ensure timely updates before Board Meetings
• Support in group restructuring, mergers, and other corporate actions, as applicable

Eligibility Criteria:

• Pursuing Company Secretary course (Executive/Professional level)
• Strong understanding of Companies Act, 2013 and basic corporate compliance
• Prior internship exposure in secretarial/compliance functions will be an added advantage

Skills & Competencies:

• Strong attention to detail and ownership mindset
• Good drafting and communication skills
• Proficiency in MS Office (especially Excel for trackers)
• Ability to manage multiple entities and deadlines
• High level of integrity and confidentiality
• Willingness to learn in a dynamic and fast-paced environment

Duration:

As per training requirements under ICSI guidelines