Company Secretary

A premier business and networking organization is seeking a qualified professional to manage the organization's Secretarial, Legal, and Compliance functions. The role involves ensuring compliance with the Companies Act, 2013, managing Council of Management and Committee meetings, handling ROC/MCA filings, reviewing and drafting contracts and legal documents, coordinating with regulatory authorities and legal counsel, and supporting governance, property, and commercial matters. The incumbent will play a key role in maintaining statutory compliance, corporate governance standards, and legal risk management across the organization.

Key Responsibilities

1. Corporate Governance & Secretarial Compliance: Ensure compliance with the Companies Act, 2013, Secretarial Standards, and other applicable laws. Manage Council of Management, Committee, and General Meetings, including preparation of agendas, notices, resolutions, and minutes.
2. Legal Strategy & Advisory: Serve as the principal legal advisor to the organization, providing guidance on legal, regulatory, governance, and risk-related matters to the Council of Management and senior leadership.
3. Regulatory & Statutory Compliance: Oversee all statutory filings, licenses, approvals, and regulatory submissions. Liaise with regulatory authorities, government bodies, and statutory agencies to ensure compliance and protect organizational interests.
4. Contract & Documentation Management: Lead the drafting, review, negotiation, and execution of contracts, MOUs, leases, service agreements, vendor contracts, and other legal documents.
5. Litigation & Dispute Management: Manage litigation, arbitration, and legal disputes. Coordinate with external counsel, monitor case progress, and provide strategic recommendations to management.
6. Risk Management & Policy Framework: Identify legal and compliance risks, recommend mitigation measures, and develop governance frameworks, policies, and internal controls to strengthen organizational compliance.
7. Corporate Records & Governance Documentation: Maintain statutory registers, legal records, corporate documents, licenses, and governance documentation in accordance with applicable laws and best practices.
8. Regulatory Monitoring & Legal Updates: Track developments in corporate, commercial, labour, property, and other relevant laws, assessing their impact and ensuring timely implementation of required actions.
9. Stakeholder & Authority Management: Act as the key liaison with auditors, legal advisors, regulatory authorities, industry bodies, and external stakeholders on governance and legal matters.
10. Property, Commercial & Institutional Matters: Provide legal support for property-related matters, commercial transactions, trade promotion activities, educational initiatives, partnerships, and strategic projects undertaken by the organization.
11. Ethics, Governance & Compliance Culture: Promote high standards of corporate governance, transparency, integrity, and ethical conduct while fostering a strong compliance culture across the organization.
12. Leadership & Team Management: Lead and mentor the Secretarial and Legal functions, ensuring operational excellence, capability development, and effective support to the organization's strategic objectives.

Qualifications & Experienc

• eQualified Company Secretary (ACS/FCS) from the Institute of Company Secretaries of India (ICSI)
• .LLB from a recognized university is mandatory; LLM or additional legal qualifications will be an added advantage
• .Minimum 12–18 years of post-qualification experience in Corporate Secretarial, Legal, Compliance, and Governance functions
• .Proven experience in managing Board/Council governance, statutory compliances, legal affairs, contract management, and regulatory matters
• .Experience in handling litigation, dispute resolution, property-related matters, commercial contracts, and interactions with regulatory authorities
• .Prior experience in Section 8 companies, Chambers of Commerce, Trade Promotion Organizations, Infrastructure, Real Estate, Hospitality, or similar sectors will be preferred
• .Strong understanding of the Companies Act, 2013, Secretarial Standards, Contract Law, Labour Laws, Property Laws, and other applicable regulatory frameworks
• .Demonstrated ability to advise senior leadership and Board-level stakeholders on governance, legal, and risk-related matters
• .Excellent drafting, negotiation, analytical, and stakeholder management skills
• .High standards of professional ethics, integrity, discretion, and sound judgment