A DGM/GM Company Secretary is expected not only to ensure statutory compliance but also to act as a trusted advisor to the Board /CFO, drive governance excellence, support strategic transactions, manage regulatory relationships, and strengthen investor confidence while safeguarding the company's reputation and legal standing.
Qualification: Member of the Institute of Company Secretaries of India (ACS/FCS
)Experience: 15–20+ years (preferably in listed/public limited companies, infrastructure, EPC, manufacturing, energy, real estate, or diversified businesses
Role / job description
- 1. Corporate Governance & Board Management
- Act as Secretary to the Board of Directors and Board Committee
- Organize Board Meetings, Committee Meetings, and Annual General Meetings (AGM)/Extraordinary General Meetings (EGM
- Prepare notices, agendas, explanatory statements, minutes, and resolution
- Advise Directors and senior management on governance matter
- Ensure compliance with Corporate Governance requirement
- Maintain statutory registers and record
- Facilitate Board evaluation processes
- Coordinate induction and training of Directors
- 2. Compliance ManagementCompanies Act Compliance
- Ensure compliance with all provisions of the Companies Act, 201
- Filing of statutory forms and returns with the Ministry of Corporate Affairs
- Maintenance of statutory records. / Secretarial audits and compliance certifications
- Compliance with Secretarial Standards issued by ICSI
SEBI & Listing Compliance (for Listed Companies
- Compliance with SEBI (LODR) Regulations. / Timely stock exchange disclosures
- Corporate announcements and disclosures. / Related Party Transaction compliance
- Insider Trading Code implementation. / Quarterly and annual compliance reporting
3. Shareholder & Investor Relatio
- Manage shareholder communication. / Coordinate AGMs and shareholder meetings
- Address investor grievances. / Liaise with Registrar & Transfer Agent (RTA
- Ensure dividend-related compliance. / Monitor shareholding patterns and disclosure
4. Secretarial Audit & Due Diligence
- Coordinate Secretarial Audits. / Manage compliance audit
- Conduct internal compliance reviews. / Support legal and regulatory due diligencs
- Ensure corrective actions on audit observation
5. Regulatory Liaison
Interactions with Authorities
- Registrar of Companies (ROC) / Stock Exchanges / SEBI / RBI (where applicable)
- NCLT/NCLAT / Regional Director / Ministry of Corporate Affairs
Responsibilities
- Respond to notices and regulatory queries
- Handle inspections and investigations
- Obtain regulatory approvals
6. Corporate Restructuring & Transactions
- Mergers and Acquisitions. / Joint Ventures. / Demerger
- Capital restructuring. / Rights Issues. / Bonus Issue
- Private Placements. / Preferential Allotments. / Debt and Equity Fund Raisin
