Statutory Compliance & Secretarial Functions
- Ensure compliance with the Companies Act, 2013, and other applicable corporate laws.
- Conduct Board Meetings, Committee Meetings, Annual and Extraordinary General Meetings, Postal Ballots, including preparation of agendas, minutes, and resolutions.
- File statutory forms with RoC and MCA for events like annual filings, director/KMP appointments or resignations, resolutions, capital funding, and charge creation/modification/satisfaction.
- Prepare annual reports of listed companies, including composition of directors reports.
- Maintain statutory registers and records in accordance with the Companies Act.
- Manage dividend declarations and related processes.
- Handle alterations to Articles and Memorandum of Association and related compliance.
- Support capital raising via preferential issuance, rights issue, and mergers of group companies.
- Ensure CSR payments and related filings are completed.
- Coordinate with statutory bodies such as RoC, MCA, BSE, NSE, NSDL, CDSL, and RTA.
- Manage secretarial audits, certification of compliance reports, and submission of disclosures to the Board.
Listing Compliances of SEBI & Corporate Governance (Listed Entities)
- Monitor updates and amendments to SEBI (LODR) Regulations, 2015, corporate governance norms, and Prohibition of Insider Trading regulations.
- Coordinate with stock exchanges for listing, disclosures, queries, and investor complaints.
- Ensure timely publication of quarterly, half-yearly, and annual results, annual reports, and event-based filings.
- Handle SDD software and compliance for earnings calls, investor meetings, and presentations.
Legal Advisory & Contract Management
- Draft, review, and vet agreements, contracts, MOUs, NDAs, and service level agreements.
- Prepare legal notices and responses to external parties.
- Provide legal advice on project contracts, claims, arbitration, joint ventures, and subcontracting.
- Maintain a repository of legal documents, contracts, court cases, and licensing records.
- Represent the company in legal matters in coordination with external counsel.
Board & Shareholder Communication
- Act as liaison between the Board of Directors and shareholders.
- Advise the Board on regulatory, governance, and legal responsibilities.
- Document and implement Board and shareholder decisions.
- Manage communications related to AGMs, EGMs, dividend declarations, off-market share transfers, and investor grievance redressal.
- Coordinate with promoter shareholders for AGMs, EGMs, postal ballots, and e-voting.
Compliance Monitoring & Risk Management
- Establish and monitor compliance frameworks, SOPs, and checklists across departments.
- Conduct periodic audits to identify non-compliance and recommend corrective actions.
- Report key compliance risks to the Board/Audit Committee and propose mitigation measures.
- Stay updated on legal changes and implement updates in company policies.
- Represent the company before regulators during inspections, audits, and investigations.
- Maintain digital and physical records of legal, regulatory, and secretarial documents.
- Ensure safekeeping and confidentiality of sensitive data, resolutions, and company information.
- Prepare compliance reports, certificates, and documentation for audits, due diligence, and investor reporting.
