Job Overview: The Company Secretary is responsible for ensuring that the Company complies with all statutory and regulatory requirements, maintains high standards of corporate governance, and effectively manages board-related activities. This role involves providing legal and administrative support, overseeing regulatory compliance, and advising the board on matters of governance.
Key Responsibilities:
Company Secretarial Responsibilities:
- Responsible for all Compliance in secretarial matters under Companies Act 2013; FEMA, 1999 and other applicable laws and regulations applicable for both Private and Public Companies.
- Organize and manage Board meetings, General meetings and Committee meetings, including preparing agendas, coordinating logistics, and ensuring follow-ups on decisions and actions.
- Maintain statutory registers and other secretarial records in accordance with legal requirements.
- Prepare and circulate notices, draft minutes of meetings, and compile all necessary documentation related to Board, Committee, and shareholder meetings.
- Ensure timely filing of forms and returns with regulatory authorities such as the Registrar of Companies (ROC), Reserve Bank of India (RBI), and other relevant Depts.
- Liaise regularly with depositories (NSDL, CDSL), the Registrar and Transfer Agent (RTA), and other relevant stakeholders to ensure smooth compliance and communication processes.
- Help foster a collaborative and learning-driven environment within the secretarial support team
Governance and Compliance:
- Ensure the Company complies with legal, regulatory, and corporate governance requirements.
- Advise the board on governance best practices, evolving regulatory landscapes and statutory obligations
- Conduct periodic training and awareness sessions for Board members and senior management on regulatory updates, compliance responsibilities, and governance
Risk Mitigation:
- Identify and assess potential governance and compliance risks.
- Develop and Implement risk mitigation strategies and conduct regular compliance audits
Policy Development:
- Develop, implement and enforce Corporate Policies and procedures to mitigate compliance risks
- Review and update compliance policies regularly to reflect changes in regulations and best practices
Audits and External Reporting:
- Conduct regular audits to identify process gaps, compliance issues, and areas for improvement in regulatory compliances.
- Assist in providing documentation and information required during Statutory and any other audits, ensuring timely and smooth audit processes.
Qualifications:
- Qualified Company Secretary with valid membership Number.
- 2+ years of relevant secretarial and compliance experience, preferably in a corporate environment.
Skills:
- Thorough understanding of Corporate Law, Governance frameworks and Regulatory Compliance
- High attention to detail with the ability to manage multiple responsibilities and deadlines.
- Proficiency in drafting Notices, Minutes, compliance policies and Process documentation.
- Excellent organisational, verbal and written communication skills.
- Ability to work independently as well as collaboratively in a team environment.
- Strong analytical and problem-solving skills.
Additional Details
- CTC: 6 LPA to 7.2 LPA (open to negotiation)
- Work Location: Nanakramguda, Hyderabad
- Work Type: Work from Office
If you are a highly motivated legal professional with a passion for Company secretarial responsibilities, governance, and compliance and are eager to grow in a dynamic, fast-paced environment, we encourage you to apply for this exciting opportunity.
