Company Secretary - IQ/PR/02

Job Description: Company Secretary (CS)

Reporting to : CFO

About the Role

We are seeking a qualified and detail oriented Company Secretary cum MIS Analyst to manage statutory, regulatory, and corporate governance requirements of the company. The role involves close coordination with the Board of Directors, senior management, and regulatory authorities to ensure full compliance with applicable laws.

To prepare MIS to manage, analyze, and report operational and project data. The role will support management and development teams by providing accurate, timely MIS reports, dashboards, and data insights to aid decision making.

Key Responsibilities

Statutory & Regulatory Compliance

Ensure compliance with the Companies Act, 2013, MCA rules, and other applicable laws

File statutory forms and returns with ROC/MCA (AOC 4, MGT 7/7A, DIR 3 KYC, PAS 3, SH 7, etc.)

Maintain statutory registers, records, and documents

Track legal and regulatory updates and advise management accordingly

Board, Committee & General Meetings

Prepare notices, agendas, explanatory statements, and minutes

Organize and attend Board Meetings, AGM, and EGM

Ensure meetings comply with Secretarial Standards (SS 1 & SS 2)

Provide secretarial and governance support to the Board

Corporate Governance & Advisory

Advise the Board and management on corporate governance best practices

Assist directors in fulfilling their statutory duties

Ensure adherence to internal policies and governance frameworks

Share Capital & Secretarial Work

Handle share related matters including issue, allotment, transfer, transmission, split, and consolidation

Maintain Register of Members, Directors, and KMP

Issue and manage share certificates and shareholding records

Regulatory & Professional Coordination

Liaise with ROC, MCA, auditors, practicing company secretaries, and legal advisors

Handle regulatory notices, inspections, and correspondence

Documentation & Corporate Actions

Draft and vet Board resolutions, agreements, and corporate documents

Support corporate actions such as:

Appointment/resignation of directors

Increase in authorized share capital

Borrowings and creation/modification of charges

Related party transactions

MIS & Reporting

Prepare and maintain daily, weekly, and monthly MIS reports

Generate reports related to:

Project progress

Developer productivity

Resource utilization

Timelines and deliverables

Consolidate data from multiple sources (Excel, internal tools, ERP, project management systems)

Data Management & Analysis

Collect, validate, and analyze data to ensure accuracy and consistency

Identify gaps, delays, and deviations and highlight them to management

Dashboard & Automation

Design and maintain dashboards using MS Excel (advanced formulas, Pivot Tables, etc.,)

Automate recurring reports to improve efficiency

Maintain historical data and version control of reports

Coordination & Support

Coordinate with developers, project managers, and team leads to gather inputs

Provide MIS support for internal reviews, audits, and management meetings

Assist HR, Finance, and Operations teams with data--related requirements

Documentation & Compliance Support

Maintain process documentation and SOPs related to MIS

Ensure data confidentiality and adherence to internal policies

Technical Skills

Strong proficiency in MS Excel (VLOOKUP/XLOOKUP, IF, Pivot Tables, charts)

Good knowledge of MS Office (Word, PowerPoint)

Soft Skills

Strong analytical and problem--solving skills

High attention to detail

Good communication and coordination abilities

Ability to work under deadlines

Qualifications , Experience & Requirements

Member of Institute of Company Secretaries of India (ICSI)

Proven experience as a Company Secretary in a Private Limited Company

Strong knowledge of Indian corporate and commercial laws

Excellent drafting, communication, and organizational skills

High attention to detail and ability to meet compliance deadlines

Experience 15+yrs