Company Secretary

Job Title: Company Secretary (CS)

Location: Lower Parel, Mumbai

Industry: Pharmaceuticals

Experience: 0–2 years

Role Overview

The Company Secretary will support corporate governance, regulatory compliance, and secretarial functions of the organization. This is an execution-focused role suited for a recently qualified or early-career CS professional looking to build hands-on experience in a regulated industry environment.

Key Responsibilities

1. Secretarial Compliance

• Assist in ensuring compliance with the Companies Act, 2013 and other applicable regulations
• Support preparation and filing of statutory forms, returns, and disclosures with Ministry of Corporate Affairs
• Maintain statutory registers, records, and minutes as per legal requirements

2. Board & Committee Support

• Assist in organizing Board Meetings, Committee Meetings, and General Meetings
• Prepare agendas, notices, minutes, and resolutions
• Ensure timely circulation of documents and follow-ups on action items

3. Regulatory Filings & Documentation

• Support timely filings with Registrar of Companies (ROC)
• Maintain documentation related to shareholding, directorships, and corporate structure
• Assist in compliance with FEMA regulations (if applicable for international operations)

4. Corporate Governance

• Support implementation of corporate governance practices and internal policies
• Assist in monitoring compliance calendars and regulatory updates
• Coordinate with internal stakeholders and external consultants for compliance matters

5. Audit & Due Diligence Support

• Assist during secretarial audits and internal/external audits
• Compile and organize documents required for due diligence, inspections, or investor requirements
• Track and close compliance-related observations

Key Requirements

• Qualified Company Secretary (Member of Institute of Company Secretaries of India (ICSI))
• 0–2 years of experience (including articleship/training experience)
• Strong understanding of Companies Act and basic corporate laws
• Good drafting and documentation skills
• High attention to detail and strong organizational ability
• Proficiency in MS Office and familiarity with MCA portal filings

Preferred Profile

• Exposure to pharma, manufacturing, or regulated industries (internship/training level is acceptable)
• Basic understanding of corporate governance and compliance frameworks
• Ability to manage timelines and work with multiple stakeholders