Company Secretary

We are seeking a proactive and detail-oriented Company Secretary with 1–3 years of experience to support the company's corporate governance, statutory compliance and secretarial functions. The ideal candidate will be responsible for ensuring timely regulatory filings, maintaining statutory records, assisting in board processes and supporting various business functions requiring corporate information and documentation.

Key Responsibilities

Secretarial & Regulatory Compliance

• Prepare, review and manage all secretarial filings and compliance requirements under the Companies Act and other applicable regulations.
  
• Ensure timely filing of statutory returns, forms, resolutions and other regulatory submissions with relevant authorities.
  
• Monitor compliance calendars and track filing deadlines to ensure adherence to statutory obligations.
  

Statutory & Non-Statutory Filings

• Coordinate and execute all statutory and non-statutory filings with regulatory authorities and government bodies.
  
• Liaise with external consultants, legal advisors, auditors and regulatory agencies as required.
  
• Support compliance-related audits and inspections by maintaining accurate records and documentation.
  

Records Management

• Maintain and update statutory registers, records, corporate documents, licenses, approvals and compliance databases.
  
• Develop and maintain organized repositories for all corporate filings and compliance documentation.
  
• Ensure proper archival and retrieval of company records for internal and external requirements.
  

Board & Governance Support

• Assist in organizing Board Meetings and Shareholder Meetings.
  
• Support preparation of notices, agendas, board papers, minutes and resolutions.
  
• Coordinate with internal stakeholders for collecting information and documentation required for board presentations and governance matters.
  

Corporate Support

Provide corporate information, compliance records and company documentation required for business initiatives, fundraising, partnerships, due diligence exercises and strategic projects.

Requirements

Educational Qualifications

• Qualified Company Secretary (ACS) or Company Secretary Executive/Professional Programme cleared from ICSI.
  
• Bachelor's degree in Commerce, Law, Business Administration, or related discipline preferred.
  

Experience

• 1 – 3 years of relevant experience in secretarial compliance, corporate governance, or corporate legal functions.
  
• Experience in startups, technology companies, aerospace, defense, or manufacturing sectors will be an added advantage.
  

Required Skills

• Strong knowledge of the Companies Act, 2013 and related corporate compliance requirements.
  
• Familiarity with MCA filings, statutory registers and corporate governance practices.
  
• Excellent organizational and documentation skills.
  
• Strong attention to detail and ability to manage multiple deadlines.
  
• Proficiency in MS Office and compliance management systems.
  
• Effective written and verbal communication skills.
  
• Ability to work independently and collaborate across teams.