Company Secretary

POSITION DETAILS

POSITION TITLE

Company Secretary

FUNCTION

JOB LOCATION

Mumbai

REPORTING LINE

POSITION PURPOSE

To independently manage statutory, investor, and board compliances; support founders in documentation, fundraising processes, and ensure digital-first compliance hygiene across functions.

POSITION REQUIREMENTS

EDUCATION

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CS having membership of Institute of Company Secretaries of India.

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Company Secretary with Bachelor/ master's degree in law is preferable.

EXPERIENCE

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2 - 4 years of relevant experience post qualification.

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experience in startups, VC-funded or digital-first companies

SKILL/COMPETENCY REQUIREMENTS

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Secretarial Documentation & Record Keeping

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Tech-enabled governance

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Influencer/brand deal contracts

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equity investment related compliance

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Legal drafting skills

NETWORK

WITHIN THE ORGANISATION

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Area

Key Activities

1

Board and Meeting Management

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Managing the board, committee, and general meeting schedules through calendar management systems.

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Preparing detailed agendas that facilitate clear discussion and decision-making at meetings

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recording and maintaining minutes

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Coordinating the timely collection, review, and submission of disclosures, consents, and declarations in line with statutory requirements.

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Drafting, circulating, and formally approving board resolutions to ensure strict compliance with all relevant rules and statutory provisions.

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Handling compliance of foreign companies.

2

Legal Compliance & Secretarial Functions

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Ensuring company compliance under Companies Act and other acts

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coordinating with the office of the Registrar of Companies (ROC), Regional Director (RD), RBI, Authorised Dealers etc. including timely preparation and submission of e-forms

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maintaining statutory registers and secretarial records

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managing ROC compliances and filings for company matters.

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Reporting and Compliance under FEMA regulations

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Handling matters relating to merger and amalgamation

3

Liaison & Stakeholder Coordination

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Coordinating with internal team

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liaising with consultants, investor representatives and advisers

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providing data as required to auditors and statutory authorities.

4

Legal Drafting & Vetting

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Drafting & vetting legal documents, with a specific focus on influencer agreements, brand contracts, NDAs, and equity-related documentation.

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making recommendations to management.

5

Audit & Reporting

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coordinating and supporting internal and statutory audits

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preparing MIS or other necessary data for auditors and management

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assisting in preparing and filing annual reports and annual returns.

6

Capital, Shares & Securities

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Managing compliance related to share capital, ESOP administration, and cap table maintenance.

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Overseeing investor round compliance, share-related statutory requirements, and investor relations.

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Ensuring timely reporting and disclosures pertaining to share transactions and related matters.

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Area

Key Activities

7

Corporate Governance & Advisory

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Advising the board and management on governance, legal developments, and risk management.

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Supporting governance processes, document compliance, and ethical practices.

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Flagging potential risks and assisting leadership in enhancing board effectiveness and sustainable business practices.

8

Other Duties

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Any other secretarial, legal, administrative, or compliance work as required by law or the company

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Assist in preparation of secretarial certifications and board resolutions

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Support investor documentation during fundraising and due diligence processes

KEY PERFORMANCE INDICATORS

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Regulatory Compliance Timeliness

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Accuracy of Board Documentation

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Effectiveness of Corporate Governance Implementation

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Stakeholder Communication Responsiveness

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Audit Support and Coordination

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Risk Management and Legal Advisory Impact

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Continuous Improvement Initiatives