The AR, Collections Specialist performs tasks required for an accurate Accounts Receivable System and collects on delinquent accounts.
Requirements
KEY JOB RESPONSIBILITIES:
Accounts Receivable
- On a daily basis, researches and inputs cash receipts data into the computer and verifies by comparison to the bank deposit. Distributes edit lists to various departments
- Assists the Accounting Manager in interpreting and resolving accounts receivable problems with clients.
- Responsible for general journal entries to transfer funds upon request
- Maintains accurate customer files; keeps track of name changes, mergers, address changes, and mailing attentions for all divisions. Relays this information to the appropriate personnel
- Responsible for the following functions:
- Inputting dues amounts and generating invoices and posting sales
- Keeping track of total commission allowed (capped) on a monthly basis and informing appropriate staff when the cap has been reached
- On a facility basis, noting payments less commission; providing worksheet
- Showing payments distributed to appropriate years dues
- Researches customer discrepancies, discusses any deviation from client payment plans, obtains appropriate approvals to have open credits applied, and, in general, keeps the accounts receivable system as clean as possible
- Upon request, provides special reports reflecting current status of customer accounts
- Verifies deposits and posts to accounts receivable
- Prepares vouchers and special information on appropriate invoices.
- Duplicates, files, and retrieves accounts receivable material as needed.
- Assists the Accounting Manager in monthly reconciliation of revenue accounts
Collections
- Collects delinquent accounts, establishes payment arrangements and follows up to ensure that delinquent accounts are being paid
- Evaluates unpaid accounts
- Handles all bankruptcy accounts. Collects all accounts written off to bad debt, and files a copy with the bankruptcy office. Advises the bankruptcy office of paid-out accounts, if any
- Handles all purge-off accounts and reports them to collection agencies
- Sets up all contract accounts
- Works on payment arrangements with accounts that are overdue
CORE COMPETENCIES:
- Customer service
- Multi-tasking
- Alertness
- Attention to detail
- Accuracy
- Communications with all levels including ownership
- Works well in a team environment
- Highly motivated
- Effectively communicate- verbal & written
Qualifications
Education:
- High school diploma
- Basic Accounting or Bookkeeping courses are preferred
Experience:
- 2-4 years experience in accounting/bookkeeping department
Computer Skills:
- Experience with Sage Mas-500 and/or Salesforce is preferred
- Microsoft Word & Excel
- MS Outlook
Benefits
- Free Gourmet Tea/ Coffee on the house
- Free drop cab facility for up to 20 Kms from Office location
- Extensive Mediclaim Benefit
