Buyer

Role: Buyer

Location: Pune

Employment Type: Permanent | Full-Time

Working Days: Monday to Saturday (48 hours/week)

Reporting To: Procurement / Supply Chain Head

About the Role

The Team Member / Buyer will be responsible for managing end-to-end procurement activities by building strong relationships with suppliers and vendors. The role focuses on ensuring timely delivery of materials and services at competitive prices while maintaining quality, compliance, and cost efficiency across Facilities Management projects, sites, and BVG Group companies.

Key Responsibilities

Procurement & Supply Chain Management

• Implement and strictly adhere to company procurement policies, procedures, and compliance standards.
• Manage procurement of materials, equipment, and services for Facilities Management, Projects, and BVG Group companies.
• Ensure Just-in-Time (JIT) procurement to meet project/site requirements with 100% delivery accuracy.
• Maintain project costs within approved budgets and timelines.
• Ensure purchase costs remain below budget/tender value on a consistent basis.

Vendor Management

• Build, maintain, and strengthen relationships with vendors and suppliers through effective negotiation.
• Identify and onboard multiple vendors to ensure continuity, competitive pricing, and risk mitigation.
• Maintain and continuously update a centralized vendor/supplier database.
• Develop 10% new vendors per vertical, while blocking non-performing or non-moving vendors.
• Conduct regular vendor audits to ensure compliance with quality, EHS, ISO 14001 / OHSAS 18001 standards.
• Ensure vendor audit scores are maintained above 95% as per BVG standards.

Cost Control & Commercials

• Negotiate favorable commercial terms including pricing, credit periods, and service levels.
• Plan and execute salvage or buyback of non-moving materials based on commercial feasibility.
• Ensure advance planning and effective utilization of materials, alternate vendors, and innovative procurement techniques to reduce costs.

Documentation & MIS

• Maintain 100% accuracy in procurement documentation including RFQs, quotations, purchase orders, approvals, and MIS reports.
• Ensure proper approvals are in place for any over-budget expenditure before processing.
• Maintain structured soft and hard copies of all procurement-related communications.
• Follow 5S practices consistently in documentation and process management.

Coordination & Communication

• Coordinate closely with internal stakeholders (projects, operations, finance, and other departments) to ensure seamless execution.
• Share purchase orders, delivery schedules, and updates with vendors and internal teams in a timely and accurate manner.
• Provide clear communication to downstream teams regarding project deliverables, timelines, and expectations.

Performance Monitoring & Development

• Track individual and team targets weekly, monthly, and quarterly; initiate corrective actions where required.
• Implement learnings from internal trainings and knowledge sessions and cascade them to team members.
• Drive continuous improvement in procurement processes, quality, and service delivery.

Key Result Areas (KRAs)Financial

• Maintain purchase costs below approved budget.
• Monthly purchase credit structure target:
• 60% value with minimum 90 days credit
• 25% value with 60 days credit
• 15% value with minimum 30 days credit
• (Subject to project-specific requirements, including advance payments)

Customer

• Ensure timely delivery of materials and services as per client specifications and quality standards.
• Maintain Customer Satisfaction (CSAT) score of 95% or above.

Process & Innovation

• Develop and maintain existing vendors while onboarding new suppliers across verticals.
• Promote in-house production of consumables, tools, spares, and machinery (target: 5% of monthly/quarterly purchases).
• Drive innovative procurement practices to reduce costs and improve efficiency.

People & Organization Development

• Continuously train team members on innovative procurement processes.
• Achieve minimum 10% cost reduction through process improvements and alternate sourcing.

Qualifications

• Bachelor's or Master's degree in Business Administration, Supply Chain Management, or a related field.

Experience & Skills

• 2 to 4 years of proven experience in Procurement / Buying / Supply Chain.
• Strong analytical and problem-solving abilities.
• Excellent negotiation, interpersonal, and communication skills.
• Strong time management skills with the ability to meet strict deadlines.
• Good understanding of business, management principles, and procurement best practices.
• Thorough knowledge of materials, services, and supplies relevant to the organization.
• Ability to work effectively in cross-functional teams.