Key Responsibilities
Procurement Operations
- Execute procurement activities for IT goods, services, and indirect purchasing categories.
- Create, process, and manage purchase requisitions and purchase orders (POs).
- Ensure timely order processing and follow-up for delivery and fulfillment.
Procure-to-Pay (P2P) Management
- Manage end-to-end P2P cycle including PO creation, goods receipt, invoicing, and closure.
- Perform 3-way matching (PO, invoice, and goods receipt) to ensure accuracy and compliance.
- Maintain accurate procurement records across systems throughout the lifecycle.
Vendor & Supplier Management
- Coordinate vendor sourcing and vendor setup for indirect procurement.
- Build and maintain strong relationships with suppliers to ensure best pricing, quality, and delivery timelines.
- Communicate with vendors for order status, delays, and issue resolution.
Data, Reporting & Documentation
- Extract procurement data from ERP systems (SAP / IFS or similar).
- Generate weekly and monthly procurement reports for stakeholders.
- Maintain updated procurement databases and dashboards.
- Document deviations, audit findings, and root cause analysis reports.
Operations & Issue Resolution
- Monitor procurement activities and resolve discrepancies in orders, invoices, or deliveries.
- Support root cause analysis for process deviations raised by end users or stakeholders.
- Ensure compliance with audit requirements and documentation standards.
Cross-functional Coordination
- Work with internal teams for material availability, delivery tracking, receipts, and invoicing.
- Communicate regularly with stakeholders through emails, meetings, and conference calls.
- Coordinate across global teams for procurement updates and issue resolution.
