- Minimum qualification: MBA Finance, CA (Inter). Basic technical education would be an added advantage
- 4-5 years PQE experience in an industrial enterprise is must
- Basic knowledge of refractory materials and competitors.
- Knowledge of the internal core processes (Invoice Processing).
- Shared Service Centre understanding. Operating in muti-cultural organization.
- People and Project Management Skills
- Must have expertise in SAP S4 Hana and MS-Office
- Fluency in writing and speaking English; every additional language will be considered an asset.
- Strategic Thinking and Action, Result orientation, Innovation and Change, Leadership, Communication and Co-operation, Diversity
- Ability to identify and report areas of possible conflicts
Your tasks will include:
Perform Invoice Processing:
- Coordinate with respective users for provision template and post provision entries post analyzing them
- Ensure all parked invoices are properly matched to Goods receipt and purchase orders (3 way match
- Identify purchase order requirements, Goods receipt/ services receipt and match it with the PO based invoices
- Identify the parked Non-PO based invoices, and review and validate against the approval policy for the origination, scanned invoices in DMS
- Follow up outstanding/incomplete invoices with required stakeholders by email/ telephone and track the follow up process
- Input the details from invoices in SAP S4 HANA and park the invoices in SAP with high level of accuracy
- Review the uploaded documents on DMS in SAP S4 HANA, and validate them against the parked invoices in SAP
- Post the invoices in SAP, once they are validated as per the process
- Knock off the invoices in SAP of the advance payments done to the vendors while invoice posting
- Coordinate with invoice parking team to correctly post the invoices, if any discrepancies are found in the parked or scanned invoices Query Handling
- Follow up outstanding/incomplete invoices with required stakeholders by email/ telephone and track the follow up process
- Handle queries from various stakeholders in the organizationQuality Assurance & SLA Compliance Ensure high level of accuracy in Invoice processing
Quality Assurance & Service Level Agreement (SLA) Compliance:
- Ensure high level of accuracy in deliverables
- Participate in process improvement initiatives to increase efficiency in invoice processing
- Adherence to process SLAs
Teamwork & Communication:
- Ensure a customer centric and partnership approach to develop strong relationships with other working groups
- Effective communication of issues across the BSC and working groups
Knowledge Management and Retention:
- Service delivery processes are documented and reviewed regularly to ensure its appropriateness. Keeping up-to-date with changes to policies and procedures.
Transformation and Change Management:
- Support GPOs including identification, proposal development and other pursuit activities for transformation
Stakeholder engagement:
- Develop and manage regular engagement with the stakeholders (internal and external) for predictable service delivery.
- Provides regular performance updates to appropriate stakeholders
Leadership tasks:
- Competence development
- Balancing of workload and assignment of tasks
- Internal and external conflict management
Management-responsibility:
- Determination of KPIs to be achieved
- Development of BSC P2P Team
