Backend Admin – FMCG Operations

Job Title:Backend Admin FMCG Operations

Location:Sonipat, Haryana

Department:Administration / Operations Support

Company:Adarsh Food ProductsPvt.Ltd.

Industry:Fast-Moving Consumer Goods (FMCG)

Job Type:Full-time | On-site

Experience Required:13 Years (FMCG or Manufacturing Preferred)

About Adarsh Food Products:

Adarsh Food ProductsPvt.Ltd. is a trusted name in the FMCG space, manufacturing and distributing a wide range of food products including pulses, spices, dry fruits, and flours. With a strong distribution network and focus on quality, we are committed to delivering excellence to households across India. Our manufacturing unit is located in Sonipat, Haryana, and is equipped with modern production facilities and a dedicated team of professionals.

Position Overview:

We are looking for aBackend Admin Executiveto join our growing operations team. This role requires an individual who is proficient in MS Office, particularly Excel, and can manage various administrative and backend support tasks efficiently. You will work closely with internal departments such as production, dispatch, accounts, procurement, and sales, to ensure the smooth flow of information and accurate record keeping.

Key Responsibilities:

1. Data Management & Documentation

Maintain and regularly update internal data trackers for inventory, dispatch, raw materials, and sales

Record purchase and sales entries in Excel and/or ERP software

Prepare GRNs (Goods Receipt Notes) and coordinate for inward/outward material entries

Ensure proper filing of physical and digital documents related to billing, dispatches, and procurement

2. Reporting & Analysis

Generate and share daily, weekly, and monthly MIS reports (Inventory, Dispatch Status, Production Updates, etc.)

Create Pivot Tables, VLOOKUPs, and charts toanalyzekey operational metrics

Flag discrepancies in data and coordinate with the concerned teams for resolution

3. Coordination & Communication

Liaise with the production, dispatch, accounts, and sales teams for real-time data exchange

Communicate with vendors, transporters, and warehouse staff to track deliveries and stock movement

Follow up with suppliers for pending documents such as invoices, delivery challans, etc.

4. Support to Operations & Compliance

Assist in maintaining inward/outward registers for material flow

Help during internal audits by preparing reports and presenting required documentation

Support in updating SOPs, safety logs, and statutory compliance registers

Required Qualifications & Skills:

Education:

Graduate (B.Com, BBA, BA, or equivalent)

Additional certification in MS Office or data management is a plus

Experience:

13 years of backend or admin support experience in an FMCG or manufacturing setup

Technical Skills:

Strong command overMS Excel(Pivot Tables, VLOOKUP, HLOOKUP, Data Validation, Conditional Formatting)

Comfortable withMS Word,PowerPoint, andOutlookfor daily communications

Familiarity withTally / Busy / ERP softwarefor billing and record keeping (preferred but not mandatory)

Other Skills:

Good written and verbal communication skills (Hindi & English)

High attention to detail and accuracy

Ability to work independently and manage time effectively

Team-oriented mindset with willingness to learn