Job Description
Purpose
Manage end-to-end purchase-order (PO) activities for clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Provide PO-centric oversight that supports supplier governance and budget management while coordinating issues with manager.
Responsibilities
- Lead PO lifecycle activities for clinical-trial suppliers: SOW review, PO creation, submission, amendment/change-order management, and closure.
- Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect SOWs, budgets and deliverables.
- Maintain PO accuracy and compliance with Amgen policies
- Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.
- Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments
- Manage and resolve issues related to supplier invoices and payments
- Maintain PO tracking (dashboard/log) and deliver regular PO status reports.
- Monitor PO-related supplier delivery and identify PO risks; share issues with manager for escalation.
- Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.
Key Activities
- PO lifecycle management
- Review SOWs to confirm compliance with Amgen purchasing standards
- Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.
- Manage PO amendments and change orders to reflect scope changes.
- PO submission & tracking
- Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking showing submission, routing/approvals and closure targets.
- Proactively chase routing/processing issues and escalate blockers to the Manager.
- Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets
- Supplier oversight & issue coordination
- Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.
- Communicate with Supplier and Amgen stakeholders to review PO, invoice, and PO budgets topics
- Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.
- Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.
- Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.
Basic Qualifications
- Bachelor's / Master's degree (preferred: scientific degree or RN) or equivalent experience.
- 2 - 5 year experience in PO management, preferably within clinical research, CRO, biotech or pharmaceutical settings.
- Demonstrated experience with PO/SOW management and clinical supplier budgets.
- Experience working in a global matrix environment is preferred.
Knowledge
- Knowledge working in a global, matrix organization
- Knowledge of Good Clinical Practice (GCP)
- Strong organizational and project management skills; able to manage competing priorities
- Strong Proficiency with enterprise procurement/P2P workflows, Microsoft Office Word, Excel and SharePoint
- Financial acumen sufficient for budgeting, forecasting and PO balance monitoring.
- Clear written and verbal communication; ability to coordinate cross-functional stakeholders.
- Problem-solving orientation and appropriate escalation judgment.
- Professional collaboration skills
