- Vendor Selection: Find and choose suppliers for hardware, software, and services based on price, quality, and reliability.
- Vendor Relationships: Build and maintain strong relationships with suppliers to get the best prices and service.
- Contract Negotiation: Negotiate contracts, licenses, and service agreements with suppliers to get the best deal.
- Collaboration: Work closely with other departments to understand their needs and develop procurement strategies that align with company goals.
- Purchase Orders: Create purchase orders and manage procurement requests while staying within budget and following company policies.
- Order Management: Track orders to ensure they are delivered on time and resolve any delays or issues with vendors.
- New Vendor Sourcing: Identify and assess potential new vendors through the sourcing process (e.g., RFP/RFQ) and ensure compliance with procurement rules.
Management Responsibilities:
- Vendor Strategy: Manage relationships and negotiate with key suppliers at a senior level to ensure competitive pricing and service.
- Market Trends: Stay updated on price and market changes, and adjust procurement strategies accordingly.
- Vendor Base Development: Build and maintain a supplier network that supports the company's goals and drives cost savings.
- Supplier Evaluation: Develop a system to assess supplier performance and ensure they meet company standards.
Relationship Management:
- Stakeholder Relationships: Build strong connections with internal teams and external suppliers to ensure smooth operations.
- Collaboration: Work together with key stakeholders to ensure purchasing strategies are followed and goals are met.
Self-Management:
- Motivation: Lead by example, keeping the team motivated and focused.
- Adaptability: Stay positive, resilient, and open to change.
- Integrity: Be honest, transparent, and ethical in all decisions.
- Independence: Be able to work well under pressure and manage tasks without constant supervision.
Key Skills and Experience:
- Education: A bachelor's degree in Business Administration, Operations, Supply Management, or a related field, plus about 2 years of relevant experience in IT Non-IT procurement.
- Procurement Process Familiarity: Excellent knowledge of purchasing processes like requisitions, purchase orders, and invoice management.
- Technology Skills: Proficient in using procurement tools and software for managing vendors and contracts.
- Problem Solving: Strong analytical skills, with a focus on cost control and adding value.
- Communication Skills: Strong written and verbal communication and negotiation skills.
- Attention to Detail: Ability to maintain accuracy and comply with policies and procedures.
