Responsibilities
Strategy, Planning, SOP
and guidelines
Techno-commercial Strategy and Initiatives
Understand the Techno-Commercial strategy and plan for Site
Contribute to the design of Techno-Commercial organization structure at Site level
Take necessary actions in own area of work to implement strategic initiatives (Site specific)
as per plan
Core Procurement
Purchase Requisition (PR) Review
Review approved PR from user department; Check for correctness & completeness and seek
Additional Information From User If Required
Decide the type and method of procurement (depending on type of material/ services to
be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate
contract, value, delivery timeline etc.)
Category Analysis
Prepare long term demand projections (three years) for key categories at Site level based
on business plan, and define category-wise sourcing strategy
Strategic Sourcing for CapEx, OpEx, Bulk Material & Services
Select bidding process (limited tender, open tender, conventional, any specific strategy etc.),
prepare vendor selection approach and vendor evaluation criteria depending on the nature
of the category
Oversee preparation of the request for information (RFI) document for bidder evaluation
using the RFI template
Identify potential bidders who meet the requirements (using Company vendor database,
Supply market analysis, advertisement or recommendations from other teams)
Evaluate vendors and shortlist them for sending Request for Proposal (RFP)
Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted
bidders [covering commercial, Occupational Health and Environmental Services (OHES)]
Organize and plan a pre-bid meeting based on the queries and communication requirements
from vendors
Prepare commercial estimate by identifying elements for direct & indirect costs, overhead,
profit margins and contingency, if any, using standardized estimation templates
Evaluate Technical And Commercial Proposals From Bidders
- Technical bid evaluation: Arrange clarification meetings with bidders
- Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions
and examine deviations
Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed
for price discovery
Review Note for Approval (NFA) for selected bidder (vendor) and obtain required approvals
as per DoA
Contract Preparation and Order Placement
Oversee the preparation of contract document as per stated protocols & standard templates
Ensure the set-up of approved contract record within the ERP system and is share with the
vendor as well as with all relevant stakeholders
Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank
Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts
Oversee the preparation, review and issue of rate contracts based on approved NFA
Ensure that the master outline agreement (OA) gets prepared in the ERP system based on
rate contract
Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement
under valid rate contract
Associated Procurement
Activities
Post Order Management
Oversee the preparation of Billing Break Up and get it uploaded in SAP, if applicable
Oversee expediting of ordered materials for timely delivery
Facilitate the resolution and re-allocation of queries raised by vendors or from other internal
stakeholders, during the course of expediting the delivery
Supervise the preparation of change order or making amendments in the order including
quantity/ Rate variation, Extra items, Time Extensions etc. as required
Ensure closure of contracts and take necessary actions
Drive management of inbound logistics services for other Ex-Works Domestic Supplies
Contribute to making contingency plans for exigency business requirements
Quality Assurance
Review quality rejection /other deviations of materials procured vis--vis defined standards;
Take corrective action as deemed necessary
Supplier/ Vendor Identification and Onboarding
Oversee the identification of vendor evaluation criteria for the category in consultation with
quality, engineering and project management & control departments
Ensure that all forms submitted by vendors are complete, approved vendor list is updated
and required data and documents are populated into PiLog system
Supplier/ Vendor Performance Management
Prepare vendor segmentation matrix based on annual spend with the vendor and risk
associated with the vendor
Prepare vendor performance evaluation criteria and frequency for each vendor segment
Assign required level of performance evaluation for each vendor and frequency of vendor
performance review based on vendor segmentation
Review vendor scorecard, assess the performance of vendor on various parameters and
check if the performance is meeting desired level
In case of satisfactory performance, communicate performance feedback to vendors
highlighting improvement opportunities on individual parameters
In case of unacceptable performance, communicate performance to vendor & plan
discussion to identify actions required for performance improvement
Supplier/ Vendor Engagement
Establish strategic partnerships with suppliers which will benefit Adani from a long-term
perspective and effectively leverage them for value additions to business
Data Management
Data Analytics
Collate and analyse data related to various procurement activities (e.g. commodity analysis,
supplier debugging, etc.) for respective categories
Seek opportunities to improve efficiency and value
Take action based on data analytics performed and identify interventions to be
implemented for respective categories
Governance
Governance and Audit Management
Monitor and ensure adherence to defined governance protocols at team level; Report on
KPIs to measure success of Techno-commercial governance in team
Provide guidance in preparing responses to Category-specific audit queries
Analyse audit findings for respective categories and ensure that corrective measures are
taken to address identified gaps at team level
Risk Management
Identify all procurement risks for different categories (using master list of procurement risk,
supply market analysis, long term procurement plan, annual procurement plan and project
risk register)
Evaluate & prioritize the identified risks on their likelihood, impact and controllability
Prepare risk mitigation plan and update the category risk register
People Management
Set goals, review performance and provide feedback to team members to ensure a
motivated and committed team
Identify development needs of team members and develop Individual Development Plans
(IDP)
Develop team members on current and future functional focus areas aligned to the
capability matrix and IDP guidelines
Foster an environment of learning, excellence and innovation within the team
Qualifications
More than 10 years of experience in supply chain management, procurement. More than 2 years of relevant work
experience of managing small - midsized teams
