Assistant Project Manager

Key Responsibilities

• Develop, update, and maintain detailed project schedules using specialized software (e.g., Primavera P6, MS Project) for multiple interior fitout projects.
• Create and manage project documentation systems, ensuring all documents are properly organized, version-controlled, and easily accessible to relevant team members.
• Coordinate with project managers, site engineers, and other team members to gather and consolidate project information.
• Prepare and distribute regular project status reports, highlighting progress, milestones, and potential issues.
• Assist in the development of project execution plans, including work breakdown structures and resource allocation plans.
• Monitor project progress against the baseline schedule, identifying and reporting on potential delays or conflicts. Manage the RFI (Request for Information) process, ensuring timely responses and proper documentation.
• Oversee the submittal process, tracking approvals and maintaining an up-to-date log.
• Assist in change order management, documenting changes and their impact on project timelines and budgets.
• Prepare meeting minutes and action item lists for project meetings. Develop and maintain project dashboards and KPI reports for management review.
• Collaborate with the quality control team to ensure proper documentation of quality assurance processes.
• Support the closeout process by compiling and organizing all necessary project documentation.